Individual Giving Assistant

The Individual Giving Assistant provides a wide variety of support to MOCA’s Advancement Department, playing an integral role in the Museum’s fundraising efforts, including Leadership Circle, membership, exhibition support, annual giving, trustee administration, and acquisition groups. Reporting to the Director of Individual Giving, the primary responsibilities are associated with the administrative support of identification, cultivation, solicitation, and stewardship of individual donors, members, and prospects.

Essential Functions:

● Manage renewal and gift acknowledgement cycle for MOCA’s Leadership Circle
● Support the creation of the monthly Membership and Leadership Circle newsletters
● Provides customer service to members and donors with timely and accurate assistance.
● Prepare drafts of fundraising proposals and decks for solicitations
● Research and prepare donor profiles, biographies, and gift agreements
● Provide general administrative support, including scheduling meetings, preparing materials, and handling correspondence with donors and stakeholders.
● Assist in the planning, preparation, and execution of special events and donor programs, including RSVP tracking.
● Coordinate relationships with art fairs, including submitting VIP pass requests for donors
● Review and update donor profiles and upload correspondence in our Blackbaud donor relationship management system.
● Assist the Individual Giving team’s moves management process by maintaining prospect lists, benefit fulfillments, and fundraising timelines – primarily ensuring that the donor database contains current and new information from prospect managers / contacts
● Process payments, invoices, and expense reports for the Individual Giving team, maintaining accuracy and adherence to organizational policies.
● Reconcile monthly credit card statements for the Director of Individual Giving and Chief Advancement Officer.
● Pull monthly Mailchimp lists and reports.
● Provide administrative support in organization of the annual Gala.
● Draft minutes and other documents for Acquisition Committee meetings.
● Other duties as assigned

Requirements:

● Experience or exposure in development or a related field, ideally in a non-profit context
● Excellent writing, editing, and communication skills.
● Ability to work under pressure and meet deadlines in a fast-paced environment.
● Ability to work well with others, as well as independently.
● Attention to detail and strong organizational skills.
● Experience using CRMs such as Altru or an equivalent donor database software
● Computer skills and experience with Google Cloud Services, Microsoft Office on Windows and Apple Platforms.
● Problem-solving, research, and analytical skills.
● General knowledge and interest in contemporary art and an understanding of the organizational structure and procedures at museums or other non-profit arts institutions.
● Availability for weekend and evening work

Position covered by MOCA/AFSCME Collective Bargaining Unit Agreement: No

Physical Demands:

While performing the essential functions of this job, the incumbent must be able to do the following: sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height. Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus. Must be able to visually inspect work. Manual dexterity to operate computer and other office equipment required. Heavy usage of computers and phones required.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.

The Museum of Contemporary Art is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, creed, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), gender, gender identity, gender expression, age, sexual orientation, military status, veteran status or any other status protected under applicable federal, state or local laws. Our policy reflects and affirms the Museum of Contemporary Art’s commitment to the principles of fair employment and the elimination of all discriminatory practices.

Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.

Salary: $55,000 – $65,000, annually

Benefits: Medical, Dental, FSA, 401(k), Paid Time Off

Education requirements: None

Deadline to apply: February 28, 2025

Documents required to apply: Resume, cover letter

How to apply:Go to MOCA.org or apply here.