Executive Assistant – Part Time

The Executive Assistant (EA) will provide executive level administrative and operational support to the Executive Artistic Director (EAD). Reporting directly to the EAD, the EA also serves as a liaison to the board of directors, coordinates with other organization staff, and oversees special projects. The EA will perform personalized and confidential administrative duties with discretion and independent judgment. The ideal individual will have strong written and verbal communication, administrative, editorial, and organizational skills, and the ability to thrive in a fast -paced environment, while managing multiple priorities.

General Duties and Responsibilities:
• Handles and assists with EAD’s incoming and outgoing correspondence – phone, emails, letters, etc.;
• Prioritize EAD emails and respond when necessary;
• Draft, review and send regular board and key stakeholder communications on behalf of the EAD;
• Attend team and EAD meetings when needed and lead timely follow-ups;
• Manages EAD’s daily calendar including scheduling appointments and meetings across various time zones, creating, and sending reminders;
• Maintains all electronic and physical files for EAD;
• Manage Google Shared Folder and ensure it is being updated regularly by staff;
• Coordinates, schedules, and organizes board and committee meetings, creates, assembles and distributes all materials for meetings; ensures board actions adhere to organization’s by-laws;
• Support major annual projects and in-person events;
• Notates, transcribes, files and distributes all board minutes;
• Acts as liaison between EAD and board members and staff;
• Assist in maintaining and updating of internal grant processing tracker;
• Assist in monthly income and expense coding and monthly credit card reconciliation in collaboration with EAD and other organization staff;
• Works on special projects as assigned;
• Maintains complete confidentiality and discretion in all matters;

Qualifications:
• Bachelor’s degree or equivalent in education and experience required
• Three years of related experience as Executive Assistant or comparable positions
• Proficiency with Microsoft Office Suite and Google Workspace
• Experience in dance or other performing arts organizations a plus

Salary: $25 per hour, 10-20 hours per week

Benefits: None.

Education requirements: Bachelor’s degree

Deadline to apply: March 31, 2025

Documents required to apply: Resume

How to apply: Submit information via application form.