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Policy Associate

Vince Vicari on October 9, 2024

Title: Policy Associate
Status / Classification: Non-Exempt
Department: Policy & Advocacy
Compensation: $26.88 per hour
Benefits: Health, vision, dental, CalSavers option, co-share working space, and gym membership
Status: Full time, 40/hours week
Location: Hybrid (remote with regular in-person activity required)
Reports to: Director of Policy and Advocacy
Start Date: November 2024

About Arts for LA

Arts for LA (AFLA) activates artists and organizations and leads communities to advocate for an equitable, healthy, and creative Los Angeles region through the arts. 

Position Overview

The Policy Associate will conduct research on various policy issues, legislative proposals, and governmental initiatives and help drive regional solutions to community concerns. This includes drafting policy briefs, memos, reports, and recommendations and ensuring accuracy, clarity, and compliance with organizational guidelines in all written communication.

Responsibilities

The Policy Associate will:

  • Research regional policies impacting arts and culture workers and organizations, access to arts education, internet, and affordable housing, and public funding for the arts.
  • Monitor and track legislative, administrative, and regulatory developments to assemble weekly and monthly digests for staff and community members.
  • Assist with data collection and analysis to produce policy briefs, memos, reports, and recommendations.
  • Contribute to the development and evaluation of Arts for LA’s bi-annual Policy & Advocacy Agenda.
  • Attend meetings with elected officials and public hearings.
  • Collaborate with team members on digital campaigns (action alerts, educational series, social media assets).
  • Handle all administrative support for the Policy & Advocacy Department and its programs, including document tracking, agenda drafting, listserv and calendar maintenance, and meetings with external stakeholders.
  • Work collaboratively with cross-functional teams within the organization. Contribute insights, participate in brainstorming sessions, and support colleagues to achieve shared policy objectives.
  • Perform other administrative duties as assigned, including coordinating special projects and initiatives.

Reporting Relationships

The Policy Associate will report to the Director of Policy & Advocacy.

Requisite Qualifications

  • Live and/or work in Los Angeles County
  • A degree in public policy, politics, or a related area OR at least 2-4 years of relevant work experience in policy analysis, data collection, and government affairs.
  • Experience with complex project and stakeholder management
  • Outstanding communication and interpersonal skills
  • Existing relationships, or ability to build relationships with, a cross-sectoral range of stakeholders in LA.
  • Demonstrated interest in or experience with developing policy recommendations related to the arts.
  • Ability to work effectively in a small team environment.
  • Ability to complete hybrid work with a remote, home office and occasional travel to in-person events.
  • Proficiency with Google Suite and Quorum strongly preferred, other software proficiency a plus.

Compensation: This is an hourly position paying $26.88 per hour, depending on experience. Benefits include health, vision, dental, paid time off, retirement opt-in, and a coworking space membership (currently located in Downtown Los Angeles).

Education requirements: A degree in public policy, politics, or a related area OR at least 2-4 years of relevant work experience in policy analysis, data collection, and government affairs.

How to apply: Submit resume, cover letter, and list of contact information for three references to operations@artsforla.org with the subject line: “Policy Associate” no later than Monday, October 21, 2024.

AFLA is an equal employment opportunity employer and we strongly encourage diverse candidates to apply. AFLA does not discriminate on the basis of race, color, religious creed, sex (including pregnancy), gender, national origin, ancestry, citizenship, age, medical condition including genetic characteristics, mental or physical disability, veteran status, marital status, sexual orientation, gender identity, (including transgender status), weight, height, linguistic characteristics (such as accent and limited English proficiency, were not substantially job-related), citizenship status, or any other basis prohibited by law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Senior Communications Manager, LA

artsforla on October 2, 2024

About the role
MUBI is seeking an experienced communications professional that can support its US brand and film publicity, as well as awards campaigns. This role is based in Los Angeles, working with the US and Global Communications, Marketing and Content teams. MUBI’s Communications team is responsible for global corporate and consumer communications, film and platform publicity, talent management and awards.

You will focus on:
Setting our Communications strategy and priorities for LA, defining long term goals in collaboration with MUBI’s ‘Communications Director, US’

Working on the US publicity for MUBI, MUBI GO and campaigns for MUBI Releases and Productions, with support of US PR agencies and consultants

Partner with their New York-based Communications team to assist with all in-person activities and events happening in Los Angeles

Manage publicity and talent at North American festivals, and international festival as needed

Lead campaigns for theatrical and digital MUBI Releases, plus other brand activity such as MUBI Podcast, MUBI GO and MUBI Notebook

Collaborate with US Marketing and Content teams to agree content priorities and secure coverage for programming, including assets for US theatrical, streaming release and award campaigns

Assist with US awards strategy and campaigns for select MUBI Releases, working with US Director and Senior Manager of Communications and consultants, as well as global teams

What you will bring:
Passion for prestige cinema and international, independent films

Enjoyment working both independently on projects and with a team

Calmness under pressure

A strategic mind

Strong written communication skills

Agility in a fast-paced environment

Impeccable attention to detail

Experience (5+ years as a guide) in US film/entertainment publicity either in-house and/or agency side, with experience working on independent and international films

Knowledgeable of today’s film industry and streaming landscape in Los Angeles

Experience in US film awards campaigns (AMPAS, Independent Spirits, Golden Globes, etc.)

Entrepreneurial attitude: highly self-motivated and autonomous, thrives in a fast-paced environment

Strong experience in US film publicity and consumer brand PR

Strong track record of working with talent and agency teams

Analytics-driven mindset, with ability to determine appropriate KPIs, measure and evaluate campaign effectiveness, and optimize accordingly

Impeccable attention to detail and highly organized

Confident managing budgets and using resources efficiently and savvily

Experience managing small teams

Working knowledge of software such as Google Workspace (Docs, Sheets, Slides)

“We want to make cinema accessible to everyone. We believe people from different backgrounds bring different ideas that foster innovation and engagement, allowing us to attract great people to develop the best experience for our users.”

MUBI Group Companies are committed to being an Equal Opportunity Employer. That means it’s our responsibility to ensure that all candidates are not discriminated against in our hiring processes and our employment decisions based on their race, color, religion, nationality or ethnic origin, age, gender identity or expression, sex, marital status, physical or mental disability, socioeconomic background, sexual orientation, family or parental status, or any other applicable characteristic.

Salary: $85,000 – $90,000

Benefits: 401k, Health, Dental, Vision

Education requirements: None

Deadline to apply: October 31, 2024

Documents required to apply: Resume

How to apply: Apply here.

Archivist

artsforla on October 1, 2024

Job Summary:
We are seeking a meticulous and experienced Part-Time Archivist to work directly with a prominent artist, managing both completed and in-progress works. The archivist will play a vital role in organizing and cataloging the artist’s entire body of work, ensuring all pieces are accurately documented, appraised, and properly priced.

In addition to managing the artist’s collection, the archivist will be responsible for coordinating with galleries and assisting with logistical needs regarding artwork storage and transportation.

This role is ideal for someone with experience in art documentation, an eye for detail, and a passion for preserving an artist’s legacy.

Responsibilities:
Photograph, document, and catalog completed works and works-in-progress (WIP).
Manage the appraisal process for the artist’s personal collection, working with experts to ensure accuracy.

Regularly update the database, verifying that all artwork is cataloged with accurate details such as titles, dimensions, mediums, and pricing.

Liaise with galleries to ensure current and correct pricing for exhibited or sold artwork.

Maintain a thorough, organized archive of physical and digital records, ensuring easy accessibility.

Travel between the artist’s studio and three storage facilities to inventory and manage archived works.

Assist in preparing and managing artwork for exhibitions, transportation, and sales.

Qualifications:
Proven experience with Artbase or ArtLogic software, or similar art management systems.
Strong organizational skills, with the ability to manage large volumes of data and materials.
Understanding of the art appraisal process and market trends.
Familiarity with photographing and documenting artwork for archival purposes.
Excellent communication skills to coordinate with galleries, appraisers, and external partners.
Ability to travel locally between the artist’s studio and storage facilities as needed.

Preferred Qualifications:
Background in art history, museum studies, or a related field.
Prior experience working with an artist, gallery, or museum.

What we offer:
Opportunity to work closely with a successful and renowned artist.
Gain invaluable hands-on experience in the art world.
Be part of a vibrant and creative environment.
Potential for professional growth and networking within the art community.
If you are a proactive, reliable, and passionate individual looking to immerse yourself in the art world, we encourage you to apply!

Chinatown Taylor is an Equal Opportunity Employer and we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

Salary: $35 to $49 per hour.

Benefits: Flexibility, PTO

Education requirements: High School Degree, Associate’s Degree, Bachelor’s Degree

Deadline to apply: October 22, 2024

Documents required to apply: Resume

How to apply: To apply directly, email nicole.torres@humanihr.com

Manager, Membership and Annual Giving

artsforla on September 27, 2024

The Manager, Membership and Annual Giving is responsible for raising unrestricted funds for the annual operating budget through the membership and annual fund programs. Hammer Membership levels range from $100 through $5,000. Reporting to the Chief Development Officer, the Manager, Membership and Annual Giving is responsible for conceptualizing and implementing membership and annual giving campaigns. The Manager, Membership and Annual Giving will utilize data-driven strategies to identify new member prospects and develop strategies for acquisition, renewal, and upgrades to reach target departmental goals. Also, under his/her guidance is the planning and execution of membership events. In collaboration with Events team, this role manages the annual Hammer KAMP fundraising event. This exempt position supervises one full-time staff and oversees students, interns, and/or consultants as needed. This position is responsible to raise $1,000,000 per year.

For full job description and to apply, please visit UCLA Career Opportunities and search Requisition #4813. Please submit an online application as instructed. Due to the volume of resumes that we receive, we are regretfully unable to respond to phone calls and emails regarding the status of applications and the recruiting process.

Salary: $83,800 – $88,000 annually

Benefits: UC offers a wide variety of health and welfare benefits, some covered by UC and some available at UC’s group rates.
-Medical
-Dental
-Vision
-Disability
-Life
-Accidental death & dismemberment
-Accident, critical illness and hospital indemnity

Education requirements: Bachelor’s degree

Deadline to apply: October 7, 2024

Documents required to apply: Resume, cover letter

How to apply: Submit an online application on the UCLA Campus Job Opportunities website.

Manager, Foundation Partnerships

artsforla on September 26, 2024

Manager, Foundation Partnerships

Development

Reporting to the Senior Director, Foundation Partnerships the Manager, Foundation Partnerships works collaboratively with senior leadership and colleagues across museum departments to maximize grant revenue by producing complex proposals and grant applications to support a range of museum programs and special projects. In addition, the Manager, Foundation Partnerships is responsible for managing the submission of reports in a timely manner, identifying new funding sources, and proactively managing the cultivation and stewardship of institutional funders, with an emphasis on securing grants ranging from $25,000 to $1,000,000. The Manager, Foundation Partnerships provides guidance and work direction to the Coordinator, Foundation Partnerships.

Responsibilities:

Manages and coordinates evaluation and monitoring of grant funded programs
Confers with Finance department and project directors to develop program goals and objectives, outline use of funds, and explain procedures necessary to obtain funding
Participates in exhibitions and curatorial department funding meetings: discuss prospects and funding strategies for exhibitions and develop plans for funding each project
Composes grant applications and reports and submits to foundations and government funding agencies
Develops new funding opportunities, monitoring literature related to funds available through grants from governmental agencies and private foundations and determines viability and feasibility
Actively maintains a portfolio of prospects: identifies, cultivates, and tracks solicitations and reports to foundation and government donors
Works closely with Senior Director, Foundation Partnerships to develop strategies to meet a range of revenue goals, both annual and for various special projects
Performs other duties or special projects as assigned

Qualifications:
Bachelor’s degree in Art History, English or related field

At least 5 years of experience with non-profit fundraising and proposal writing, including demonstrated success with foundation and government grant applications.

Salary: $66,000 – $68,000, subject to change 

Benefits: The position is eligible for LACMA’s comprehensive benefits package, including pension plan. LACMA is committed to providing its employees with valuable and competitive benefits as a core part of a strong overall employee experience.

Education requirements: Bachelor’s degree

Deadline to apply: October 31, 2024

Documents required to apply: Resume, cover letter, references

How to apply: Apply here

Operations Associate, Connects

artsforla on September 25, 2024

LA Opera (LAO) is a mission-driven, non-profit organization that plays a significant role in the cultural life of Southern California. Hundreds of LAO employees and artists help bring to life world-class opera that preserves, promotes, and advances the art form while embodying the diversity, pioneering spirit and artistic sensibility unique to Los Angeles.

Our productions are experienced by more than 100,000 audience members each year at our home at the Dorothy Chandler Pavilion in downtown Los Angeles. We reach many more through our Connects community and school programs and our Off Grand performances in venues across Los Angeles.

About the opportunity:
Connects oversees LA Opera’s community engagement and learning programming and partnerships, and we are excited to welcome a new Operations Associate to our Connects team. The Operations Associate provides day-to-day operations and administrative support to Connects.

This is a part-time administrative staff position (approximately 28 hours/week) based out of the Dorothy Chandler Pavilion in downtown Los Angeles.

Key responsibilities include the following:

Processing department payroll and program expenses including invoices, reimbursements, and credit card reports
Tracking department actuals and maintaining budget files, receipts, and payment records
Drafting program memos and contracts for artists (union-represented and non-union-represented), support staff, and contractors
Maintaining department calendar, adjusting calendar as needed to reflect scheduling changes and program updates
Compiling and distributing all arrival information for Connects artists and program participants
Assisting with editing pipelines for digital content (LAO’s podcasts and video content) preparing materials, reviewing content, making notes and suggested edits, writing captions
Ordering and organizing office/program supplies as needed
Filing program memos, contracts, and other Connects documents and maintaining organized department files
Entering data to track staffing, scheduling, and program attendance information
Answering public inquiries about programming via department phone line and department email
Assisting Director of Operations with the onboarding and new hire process
Performing other administrative tasks related to running Connects programs
Reserving rehearsal and performance spaces, arranging catering as needed
Staffing Connects events throughout the season as needed
Who we’re looking for:
Successful candidates will have:

Advanced proficiency with Microsoft Office and ability to quickly learn new workplace applications
Experience with performing arts organizations and/or office administration preferred
Demonstrated commitment to equity, diversity, inclusion and belonging
Strong organizational and time management skills, attention to detail, and ability to meet deadlines
Excellent oral and written communication skills
Ability to work well with children and community members of all backgrounds
Ability to handle confidential information sensitively and discreetly
A flexible schedule that allows for occasional evening and weekend work
Ability to speak Spanish is a plus
We are committed to a workplace in which everyone has equitable opportunities and experiences a sense of belonging, and we are seeking an Operations Associate who champions and demonstrates this commitment.

Salary: $23 – $24, hourly.

Benefits: N/A

Education requirements: None.

Deadline to apply: October 14, 2024

Documents required to apply: Resume

How to apply: Apply here.

If you don’t meet all the criteria listed above but you believe you have what it takes to excel in this role, we encourage you to apply and tell us about yourself in your cover letter.

Individuals of identities that are underrepresented in arts administration are especially encouraged to apply.

Institutional Giving Officer & Grant Writer

artsforla on September 25, 2024

LA Opera is a mission-driven, non-profit organization that plays a significant role in the cultural life of Southern California. Hundreds of LA Opera employees and artists help bring to life world-class opera that preserves, promotes, and advances the art form while embodying the diversity, pioneering spirit and artistic sensibility unique to Los Angeles.

Our productions are experienced by more than 100,000 audience members each year at our home at the Dorothy Chandler Pavilion in downtown Los Angeles. We reach many more through our community and school programs, Off Grand performances in venues across Los Angeles, and On Now digital content.

About the opportunity
Contributed revenue is a primary and critical source of LA Opera’s income, and the Institutional Giving Officer and Grant Writer serves an important role in advancing the company’s institutional giving goals and priorities.

The Institutional Giving Officer and Grant Writer is a member of our Development team and is responsible for creating and preparing grant proposals and reports, project budgets, final expense reports, and related materials and providing other support for institutional giving operations and projects. This position reports to the Director of Institutional Giving and Government Relations. This position helps provide some oversight of the work of the Institutional Giving Coordinator, who also reports to the Director of Institutional Giving & Government Relations.

This is a full-time administrative staff position based out of the Dorothy Chandler Pavilion in downtown Los Angeles. Presently there is some hybrid work flexibility, with the possibility of working remotely up to two days a week in most weeks. Some evening and weekend work may be required, in addition to regular office hours, related to performances and events.

Key responsibilities include the following:

Support strategic positioning of grant proposals; draft grant narratives and reports; prepare program budgets and financial expenditure reports; and oversee preparation of support materials.
Manage grants calendar and contract obligations, coordinating with other departments as needed; monitor outcomes of grant-funded programs and projects; maintain institutional operational documents and tracking tools; and supervise Institutional Giving Assistant’s daily tasks.
Manage distinct portfolio of institutional donors; support donor relations; research, identify and help cultivate new funders; and track institutional prospects.
Manage in-kind gift tracking; support planning and coordination of institutional events and special projects; maintain strong working knowledge of current company programs; attend performances and special events throughout the season; and support the Institutional Giving team as needed.

Who we are looking for:
We are seeking an individual with demonstrated experience writing successful grant proposals and reports. Successful candidates also will have a solid understanding of nonprofit development, including foundation philanthropy and government grant opportunities

Other requirements and preferred qualifications include the following:

Excellent oral and written communication skills 
Proficiency with project budgets and financial reports 
Strong analytical and problem-solving skills 
Demonstrated ability to effectively manage multiple, competing projects and deadlines 
Strong judgment regarding prioritization of tasks and ability to work well with minimal supervision 
Outstanding organizational skills and attention to detail 
Ability to work successfully with a variety of personalities and working styles 
Ability to handle confidential information sensitively and discreetly 
Interest in the performing arts is helpful
Advanced knowledge of, and proficiency, in Microsoft Office Suite and aptitude to learn other applications, as needed 

We are committed to a workplace in which everyone has equitable opportunities and experiences a sense of belonging, and we are seeking an individual who champions and demonstrates this commitment.  

Salary: $70,000 to $75,000, annually

Benefits: This position is eligible to participate in LA Opera benefit programs, including medical, dental, and vision insurance; life and long-term disability insurance; 403(b) retirement savings plan with a company match; cell phone stipend; Employee Assistance Program; subsidized parking or public transit reimbursement; and complimentary and discounted tickets.

Education requirements: Resume, cover letter

Deadline to apply: October 14, 2024

Documents required to apply: Resume, cover letter

How to apply: Apply and submit your resume and cover letter here.

If you don’t meet all the criteria listed above but you believe you have what it takes to excel in this role, we encourage you to apply and tell us about yourself in your cover letter.

Individuals of identities that are underrepresented in the arts fundraising field are especially encouraged to apply.  

LA Opera is an equal opportunity employer, and we do not discriminate against applicants on the basis of any legally protected categories. 

Database Specialist

artsforla on September 23, 2024

Reporting to the Senior Manager of Gift Processing & Data, the Database Specialist ensures data integrity in LACMA’s constituent and donor database (Tessitura) and mailing lists. Tasks include data cleanup, tessitura lists building and front-end extractions. The Database Specialist will join a team that collaborates across departments advancing LACMA’s fundraising efforts, donor and member programs, and public communications. LACMA seeks a detail-oriented individual with strong communication skills, and who is experienced with CRM databases. The Database Specialist will work with Gift Processing and Data department in supporting Development and other museum stakeholders.

Responsibilities:

-Audits and monitors integrity of constituent records; Updates data as needed
– Creates constituent records, avoiding creation of duplicate records
-Builds and maintains Tessitura lists and output sets
-Formats and routes data output sets for internal review; updates mailing lists and Tessitura records based on feedback
-Accountable for managing timelines and delivering complex lists and extractions for Development and other museum stakeholders
-Works with integrated software, including Wordfly
-Utilizes project management tools such as Smartsheets and Trello to track projects and assigned work in a collaborative work setting
-Trains users on List Manager and is a point of contact for related questions and troubleshooting
-Assists in identifying opportunities to streamline processes and procedures
-Works with internal project stakeholders across departments with varied degrees of data literacy
-Manages multiple projects with competing deadlines and shifting priorities;
-Ability to remain adaptable

Salary: $24.00 – $26.50, subject to change, the position is eligible for LACMA’s comprehensive benefits package, including pension plan.

Benefits: LACMA is committed to providing its employees with valuable and competitive benefits as a core part of a strong overall employee experience.

Education requirements: Master’s degree

Deadline to apply: October 31, 2024

Documents required to apply: Resume

How to apply: Apply here.

Artistic Operations Coordinator

artsforla on September 20, 2024

POSITION SUMMARY:

Overseen by the General Manager (GM), the Artistic Operations Coordinator plays a vital role in supporting guest artist relations, completing administrative tasks related to concert operations, and communicating with key constituents in the planning and onsite execution of each PSA performance.

DUTIES AND RESPONSIBILITIES:

Artistic:

Assist GM in managing relationship with artist agents and advancing soloists’ upcoming performances.

Create travel itineraries and assist in generating contracts, directions, and other documents for guest artists as needed.

Manage reservations and serve as point of contact for local hotel and car service.

Serve as point of contact for guest artists onsite: provide rides to/from the hotel, source hospitality, and deliver excellent customer service backstage.

Ensure that conductors, musicians, and guest artists are treated professionally and respectfully across the organization.

Assist GM in research projects during the season planning process.

Other duties as assigned.

Operations:

Assist GM in identifying and maintaining relationships with vendors throughout the season.

Keep accurate and regularly-updated records of production expenses and materials (season schedules, budget trackers, invoices, etc.)

Generate maps, directions, schedules, and other key documents necessary to communicate information with staff, vendors, orchestra members, and other stakeholders as needed.

Oversee front-of-house vendors and event personnel onsite when assigned.

Assist the GM in serving as point of contact with orchestra’s primary performance venues: the Ambassador Auditorium in Pasadena the Los Angeles County Arboretum in Arcadia.

Coordinate schedules, facility needs, permit applications, and other event requirements as requested.

Attend PSA rehearsals and concerts, including youth orchestra services, when requested.

REQUIREMENTS:

Be a self-starter with the ability to take initiative and manage own time.

Possess an approachable, positive, and flexible demeanor to deliver good customer service backstage with artistic personnel and front-of-house with patrons.

Strong organization and problem-solving skills with ability to stay calm under pressure.

Excellent written and verbal communication skills.

Must possess basic knowledge of orchestral music and the ability to read music.

Must be able to lift up to 30 pounds (such as boxes of music, chairs, music stands, etc.) either alone or with assistance.

Must possess a valid driver’s license, maintain insurance, and have a reliable vehicle as this person will be required to drive to off-site locations, transport artists, and haul production-related supplies between venues, as requested.

Fluency in Microsoft Suite components and remote working tools such as Teams and Zoom.

At least 1-2 years of orchestra administration or production experience preferred.

While this is primarily an in-office position, this position will also be required to be present for evening and weekend rehearsals, performances and events, and load-in/outs at our venues. A flexible work scenario will be considered to accommodate this schedule.

COMPENSATION AND BENEFITS:

The hourly range for this position is between $23-28 per hour, based on experience.

Salary: $23 – $28 per hour

Benefits: The Pasadena Symphony Association covers 100% of fulltime employees medical, dental, and vision insurance benefits and provides optional participation in the company’s 401(k)-retirement plan (unmatched). The Association also offers 10 paid holidays and 80 hours of accrued annual paid vacation.

Education requirements: Bachelor’s degree

Deadline to apply: October 11, 2024

Documents required to apply: Resume, cover letter

How to apply: Email an attached cover letter and resume/CV to the attention of Bella Sunshine, GM, at BSunshine@PasadenaSymphony-Pops.org.

Personal Assistant

artsforla on September 20, 2024

Job Summary:
We are seeking a dedicated and highly organized Personal Assistant to support a dynamic and creative artist with both personal and professional tasks. This role offers a unique opportunity for individuals to gain invaluable experience in the art world while managing a variety of responsibilities in a fast-paced and non-conventional working environment.

This position requires flexibility and adaptability, as well as the ability to handle stressful situations with professionalism and composure.

Responsibilities:

Property Management: Oversee the maintenance and cleanup crews for two properties, handling any related issues with both locations, order items on Amazon and other platforms for household and studio needs, collect items from stores like Home Depot or Lowe’s for both home and studio, and research and secure furniture and other household necessities.

Scheduling and Coordination: Manage calendars, coordinate meetings, send reminders, and arrange travel schedules, including passports, hotel bookings, flights, and event planning.

Vehicle Maintenance: Manage car maintenance, including scheduling services and putting tags on vehicles.

Office Tasks: Perform photocopying and handle mail to ensure the bookkeeper receives all necessary documents, handle initial inquiries regarding meetings, donations, and investments, ensure the bookkeeper and studio manager are informed and can follow up, and perform occasional banking duties, including cash withdrawals and deposits.

Errand Running: Complete various errands, including grocery shopping, dry cleaning pick-up, and obtaining household and studio supplies, arrange and sometimes drive the client to doctor appointments, and occasionally assist with tasks related to the artist’s children, such as baby sitting and running errands.

Meal Coordination: Arrange lunch and occasionally dinner.

Contractor Coordination: Arrange for contractors or repair personnel to work on properties as needed.

Health and Safety: Maintain CPR certification (we will cover the cost of the class if you do not have certification upon hire).

Event Planning: Organize occasional parties at the residence, including securing DJs, food, and beverages. Secure tickets to various events.

Shipment Management: Handle the logistics of incoming and outgoing shipments.
Guest Management: Ensure the comfort of guests at the property, including providing tours of LA and coordinating amusement park tickets.

Qualifications:
Previous experience as a personal assistant, executive assistant, or similar role, preferably in a creative or artistic environment.
Strong personality with the confidence to speak up, give insight and hold others accountable when necessary, ensuring tasks are completed efficiently and effectively.
Excellent organizational skills, with the ability to prioritize tasks and manage time effectively.

Strong communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders.

Flexibility to handle a diverse range of tasks and adapt to changing priorities.
Proficiency in Microsoft Office suite and other relevant software applications.
Ability to maintain confidentiality and handle sensitive information with discretion.
Valid driver’s license and reliable transportation for running errands.
Flexibility to work occasional evenings and weekends as needed.
Knowledge or interest in the arts and creative industries is a plus.
Positive attitude, willingness to learn, and commitment to supporting the artist’s vision and goals.

Salary: $55,000 – 65,000

Benefits: Flexible Scheduling

Education requirements: None.

Deadline to apply:  October 29, 2024

Documents required to apply: Resume

How to apply: Email your resume to nicole.torres@humanihr.com.