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Executive Director, Murals of La Jolla

artsforla on August 15, 2024

The Athenaeum Music & Arts Library seeks an Executive Director for Murals of La Jolla to lead its well-established program of commissioned artworks for La Jolla, a distinct village neighborhood of San Diego, California. Murals of La Jolla, a project of the Athenaeum, was initiated in 2010 by the La Jolla Community Foundation and later transferred to the Athenaeum as its nonprofit fiscal umbrella. The mural project was conceived as a means to enhance the civic character of the community by commissioning public art projects throughout La Jolla. Artists are invited to create new artworks, all located on public-facing private property and all privately funded. There are currently 16 murals on view and the project has commissioned 48 artworks to date. An international roster of renowned artists creates provocative site-specific works accessible to anyone in the public realm. To select the artists, the Executive Director works with a volunteer Art Advisory Committee, comprised of co-chairs and leaders of the visual arts organizations located in La Jolla.

The Executive Director is responsible for the conceptualization and development of all murals and management of the Murals of La Jolla project, including selection of public art projects relevant to diverse audiences; oversight of all donor, member, and fundraising initiatives; and collaboration with stakeholders across La Jolla and San Diego. The successful candidate will have a proven track record as an experienced public art program leader with expertise in contemporary art, commissioning artists, fundraising, project management, and community engagement.

Project Leadership and Management
Work closely with co-chairs and Art Advisory Committee to determine scope of projects, fundraise for project expenses, and identify new initiatives

Act as the first point of contact for artists, including invitations to participate, coordinating proposals, assisting with site and project research, and coordinating site visits

Coordinate and lead meetings of the Art Advisory Committee, distribute proposals and updates to Committee via email

Act as lead in communications with property owners

Oversee all projects from proposal to approval to fabrication to installation

Ensure appropriate communications for each mural, including writing and distribution of press releases, updates to social media and website, in coordination with Athenaeum and Murals staff

Manage and work collaboratively with 1–2 part-time Murals of La Jolla team members to implement/maintain the projects

Oversee all administrative functions of Murals of La Jolla

Fundraising & Membership
Develop and track yearly budget; implement annual fundraising plan

Cultivate new donors and steward existing donors (Wall Sponsors, Mural Makers, and Mural Members)

Conceptualize and implement up to three special donor/member events annually

Communications and Marketing
Act as primary spokesperson for Murals of La Jolla

Lead bimonthly walking tours and special school or group tours, contribute to bimonthly Athenaeum newsletter, and coordinate press opportunities

Organize Murals of La Jolla/Athenaeum Artist Talk series

Keep website updated and oversee general maintenance, function, and design of website

Education / Experience
Minimum B.A. in art or related field is desirable

Work experience with contemporary art, nonprofit organizations

Minimum five years’ experience in commissioning public art projects

Track record of successful fundraising

Attributes
Detail-oriented, with the ability to multitask, meet deadlines, prioritize, and be flexible

Ability to think strategically and creatively

Strong relationship-building skills

Effective communication skills, both interpersonally and in writing

Demonstrable collaborative instincts and abilities

Other Information
Salary range is commensurate with experience: $67,000–$75,000. This is a part-time, exempt position; benefits include a flexible work schedule to be set by employee, 12 paid holidays per year, and paid sick leave.

The Executive Director of Murals of La Jolla is supported by 1–2 part-time employees.

As a hybrid remote position, candidate must be able and willing to work primarily from a home office; must be based in San Diego County, and must be able to work on-site for frequent events, talks, and meetings and when murals are being installed.

Anticipated start date in early January 2025

Salary: $67,000 – $75,000 annually

Benefits: 
– flexible work schedule to be set by employee
– 12 paid holidays per year
– paid sick leave

Education requirements: Bachelor’s

Deadline to apply: September 15, 2024

Documents required to apply: Resume, cover letter

How to apply: Send a resume and cover letter addressed to the Hiring Committee explaining how you believe your skills, background, and work experience could support Murals of La Jolla. Submit all materials to careers@ljathenaeum.org. Applicants should submit materials by September 15 for priority consideration.

Murals of La Jolla and the Athenaeum Music & Arts Library are committed to diversity and a workplace environment that respects, appreciates, and values employees from all backgrounds; candidates of color are strongly encouraged to apply. We are an equal employment opportunity employer. Our policy is to not discriminate against any applicant or employee based on race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status (including registered domestic partnership status), sex and gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity and gender expression (including transgender individuals who are transitioning, have transitioned, or are perceived to be transitioning to the gender with which they identify), age (40 or over), sexual orientation, military and veteran status, or any other basis protected by applicable federal, state, or local laws. The Athenaeum and Murals of La Jolla prohibits harassment of applicants or employees based on any of these protected categories.

Audience Services Manager

artsforla on August 14, 2024

Oversees all aspects of Box Office and Front of House operations, digital and on-site ticket sales. This employee is responsible for providing a high level of customer service for our audience, from their moment of ticket purchase to the time they leave a performance. As ticket revenue is a key ingredient for our success, the Audience Services Manager is responsible for helping formulate and implement strategies for driving ticket sales with the Director of Marketing and Managing Director.

Primary Duties and Responsibilities:

Manage ticketing software and transactions to reflect current performance information and prices.
Improve database functionality for transactions, sales and marketing reports, and list pulls.

Manage and coordinate consistent database entry between Development, Box Office, and Marketing.
Manage and continually improve subscriber and single ticket services.

Annually review policies and procedures with the Managing Director and make recommendations to improve the customer experience.

Supervise and execute performance walk-up sales.
Generate sales reports for subscriptions, single ticket sales, group sales and special events.

Works with the Managing Director to review and analyze data, including but not limited to sales comparisons, summaries and reports.

Track buying trends and make suggestions based on data.

Work on improving existing reports and leading the effort to create new reports when needed.

Execute telemarketing campaigns and generate leads for various campaigns.

Oversee patron safety and documentation of injury and incident reports.

Oversee and manage both paid and volunteer ticketing assistants and ushers.

House Manage during outside rentals and events within venue.

Assist, plan and organize opening and closing night celebrations.

Oversee physical cleanliness and preparation of lobby and patron areas.

Performs other duties as needed upon request of the organization.

Qualifications:

2-3 years’ experience with AudienceView Professional (formerly OvationTix) or other ticketing software.

Proficiency with Microsoft Office including Word, Excel, Outlook. Proficiency with Google suite of tools, including docs and spreadsheets

Minimum of 3 years of Box Office experience.

Excellent verbal and written communication skills.

Ability to work well with the public and possess outstanding interpersonal skills.

Familiarity with web-purchase flows and how to optimize.

Experience managing cash and credit card sales.

Ability to work flexible schedules, including long hours, evenings, and weekends.

Must be able to work in a crowded, often high-stress work environment.

Ability to work well independently and as part of a team.

Management and training experience.

Ability to handle multiple tasks.

Must be able to stand for long periods of time, bend, crouch, and lift 35lbs

Salary: $54,000 annually

Benefits: Full Health, Dental, low cost Vision option, paid Vacation and PTO.

Education requirements: None

Deadline to apply: September 18, 2024

Documents required to apply: Resume, cover letter

How to apply: Send a resume and cover letter to jobs@theactorsgang.com with the subject line: Audience Services Manager.

Director of Development

artsforla on August 14, 2024

NON-PROFIT ARTS DEVELOPMENT EXPERIENCE REQUIRED.

The Actors’ Gang Director of Development will work closely with the Managing Director, Development team, Marketing team, and Board Fundraising Committee to oversee grants and donor relations programs; manage fundraising initiatives; develop fundraising campaigns; and communicate with current and prospective donors. This position involves managing individual and corporate gifts; grants; planned and annual giving campaigns; grant research; and donor relations in addition to other fundraising duties.

The Director of Development plays a key role in The Actors’ Gang development, fundraising and outreach activities. This position is exempt, full-time (minimum of 35 hours per week), and reports to the Managing Director. This position is in-person, and is not remote.

Responsibilities:

Design, implement and manage all fundraising activities and donor outreach, including annual giving, major gifts, special events and donor appreciation.

Manage and nurture relationships with current and prospective donors for continued growth in annual giving and major gifts.

Conduct research on current and potential donors; support our solicitation process, creating prospective donors for special events, creating solicitation materials, and managing mailing logistics.

Oversight of donor acknowledgement process and tracking of incoming gifts, drafting of acknowledgement letters, and management of donor lists.

Identify unique funding initiatives for donor proposals, grants and sponsorship opportunities.
Engage our community of supporters by drafting, editing, and distributing communications including newsletters, programmatic updates, and invitations.
Work closely with Marketing on fundraising newsletters and social media posts.

Work closely with our grant writer and Development Department to organize and maintain distribution lists for direct mail and email communications.

Draft and lead critical annual End of Year Appeal.

Help produce compelling events for our donors and Los Angeles community by managing budgets and timelines; drafting invitations, solicitations and other event-related communications; developing preparatory materials for senior staff; support onsite logistics; management and oversight of the creation of guest lists and tracking of RSVPs, acknowledgments and recording of invitations, attendance and giving in our database.

Management and oversight of database updating of donor records as needed; processing of gifts; generating financial reports and lists; maintaining Board of Directors obligation records; and ensuring the integrity and confidentiality of our data.

Provide administrative support to Managing Director and grant writer, including running reports for Board meetings and Board committees; managing calendars; processing grant progress and final reports.

Prepare interim and final reports for grant funders.

Research new grant opportunities.

Some grant writing for existing grant funders, and some specific to the position.

Perform other duties as required.

Qualifications:

Education: A bachelor’s degree in Philanthropic Studies, Business Administration, Communications, Marketing, or arts-related field is required.

Experience: A minimum of four years of relevant work experience is required.

Related Skills and Knowledge:

Prior office/administration experience and strong organizational skills with meticulous attention to detail are required.

Excellent oral and written communication skills in

English are required.

Strong interpersonal skills and the ability to communicate with a variety of audiences, including donors and a diverse artistic staff are required.

Initiative, follow through, and ability to work well under pressure while juggling multiple tasks simultaneously is required.

Proficiency in computer programs including MS Office Suite is required.

Foundation relationship and grant writing experience is highly desirable.

Experience with AudienceView, Ovation or other donor CRM databases is highly desirable.

Experience with event planning, community engagement, and philanthropy is highly desirable.

Specific Skills/Duties:

Oversee our annual fundraising appeal.

Identify prospective individual, foundation, government, and corporate donors/grants and develop strategies to cultivate those relationships
Maintain ongoing communications with grantors and private, government, and corporate donors.

Research donor relation programs at local, state and federal institutions.

Ensure timely and accurate report deliveries to funders.

Collaborate with staff on the management and planning of fundraising initiatives.

Develop print marketing collateral related to fundraising in collaboration with Marketing.

Salary: $80,000 Annually

Benefits: Full Health, Dental, low cost Vision option, paid Vacation & PTO.

Education requirements: Bachelor’s degree

Deadline to apply: September 12, 2025

Documents required to apply: Resume, cover letter, references

How to apply: Send a resume and cover letter to jobs@theactorsgang.com with the subject line: Director of Development.

Office + Operations Manager

artsforla on August 13, 2024

This role provides a chance for you to manage daily operations for a fast-paced, agile, and award-winning architectural design studio. As a capable and self-motivated administrative professional, you will handle a wide range of tasks and management responsibilities for a mid-sized team of architects to facilitate the design of projects ranging from affordable housing to art museums, and from flagship university facilities to high rise workplaces.

You will be responsible for ensuring the smooth running of the office on a day-to-day basis, providing administrative support to the studio’s Principal, CFO, associates, and designers and anticipating the business’ needs to meet them as they arise.

Marketing + Business Development
• Research and monitor new business opportunities
• Support management team in business and staffing strategy meetings
• Coordinate with photographers and graphic designers to establish portfolio materials
• Put together compelling proposals and qualifications submissions
• Update website and social media pages
• Manage awards submissions, media outreach, and conference proposals

Administrative Support
• Track and maintain licenses and registrations for the studio and the Principal
• Manage client and subconsultant contract processes
• Provide project management and billing support to CFO and Project Managers
• Liaise with insurance broker to maintain, and provide evidence of, insurance coverage
• Coordinate travel bookings for Principal and associates

Office Management
• Organize team activities such as events, continuing education, and lunches
• Ensure that stationery, cleaning, kitchen, and model shop supplies are kept stocked
• Provide first-line office technical support and escalate to IT support when needed
• Act as first point of contact for the office
• Coordinate with landlord and tenants regarding building matters, including utilities and building maintenance

Human Resources
• Manage employee benefits enrollment and registration, including advice to employees and liaising with benefits brokers
• Oversee job postings, review resumes, and conduct onboarding for new hires
• Ensure end-of-employment actions are taken upon termination, if necessary
• Ensure compliance with local, state, and federal employment laws
• Respond to HR-related concerns and questions from employees and managers

Salary: $70,000 – $80,000 Annually

Benefits: 
• Employer-paid health, vision, and dental insurance
• 401(k) savings plan
• Paid vacation and holidays

Education requirements: Bachelor’s degree

Deadline to apply: August 23, 2024

Documents required to apply: Resume, cover letter, references

How to apply: Send a cover letter and resume in PDF format to resumes@kevindalyarchitects.com with “Office Manager” in the subject line.

Development Director

artsforla on August 13, 2024

Created in 2002, the Symphonic Jazz Orchestra (SJO), based in Los Angeles, is a non-profit organization dedicated to perpetuating the genre of symphonic jazz through performing and commissioning new symphonic jazz works, and inspiring the next generations of listeners through its Music in the Schools and Community Outreach programs.

The SJO has served over 90,000 students and families across Los Angeles County through in-school residencies and outreach concert activities. For more information visit www.SJOmusic.org

The Development Director position is a flexible, part-time hybrid position averaging 12 – 14 hrs. a week. The candidate is responsible for supporting and contributing to the organization’s fundraising via foundation and government grant writing, corporate sponsorship, research and development, along with grant reporting. Candidate will be part of a five-person part-time staff, attending weekly staff meetings and assisting with a limited number of special events and concerts. The SJO’s current budget is $500,000.

Responsibilities
• Oversee organization’s foundation and government grants to ensure renewals and pursue new potential funders.
• Write, edit, and synchronize timely submission of LOIs and grant proposals coordinating with the Music Director
• Research and create corporate sponsorship decks
• Prepare and update necessary supporting documents for grant applications to include documents such as budgets, letters of support, and other required forms

Qualifications and Skills
• 4+ years of successful nonprofit grant writing, managing and leveraging foundation relationships and prospect research, plus experience in corporate sponsorship.
• Demonstrated comprehensive understanding of nonprofit grant writing, outcomes and financial reporting requirements
• Outstanding grammar and research skills required
• Meticulous eye for detail

Salary: $34 – $36 Hourly

Benefits: Paid Federal holidays, 2 weeks paid vacation, flexible schedule

Education requirements: Bachelor’s degree

Deadline to apply: September 4, 2024

Documents required to apply: Resume, cover letter, writing sample

How to apply: Send resumé, cover letter, and writing sample to mitch@SJOmusic.org.

Patron Program Associate

artsforla on August 13, 2024

Reporting to the Director of Individual Giving (DIG), the Patron Program Associate plays an important role in ensuring the continued vitality of the Getty Patron Program, creating a rewarding experience for Getty’s primary support group through a consistently donor-focused approach. This position will be responsible for working with colleagues within Getty’s Development department and across the institution to help establish, improve, and execute best practices that effectively drive the growth and stewardship of Getty’s Patron community, with a specific focus on an expanding group of $1,000 “Friend” level Patrons who give annually or monthly.

Salary: $30.72 – $39.17 hourly

Benefits: -Medical, Dental, and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
-403(b) Employee Investment retirement plan – with up to 5% Getty Match
-Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
-Educational Assistance and professional development
-Paid Vacation, Sick, and Personal Days

Education requirements: Bachelor’s degree

Deadline to apply: September 12, 2024

Documents required to apply: Resume, cover letter, references

How to apply: For full job description and to submit an application, click here.

Technical Director

artsforla on August 12, 2024

Rubicon Theatre Company, an award-winning non-profit professional theatre based in Ventura, California seeks a Technical Director/Facilities Manager to join the Rubicon staff.

REQUIRED SKILLS:
Self-motivated with a strong work ethic when working alone or as a team leader
Excellent organizational skills
Three years’ +experience in relevant position
Knowledge of current industry standards and methods, techniques and equipment
The ability to develop and maintain positive, collaborative relationships and communication with coworkers, volunteers and the community
The ability to communicate clearly and effectively both orally and in writing
Proficient in the use of Microsoft Office products, Teams and Zoom experience is a plus.
Demonstrated experience in loading-in/striking/maintaining/inventorying/managing the equipment and ancillaries required for theatrical lighting, audio, and visual systems
Ability to analyze and evaluate the technical needs for productions and special events
Proficient with AutoCAD or VectorWorks with enough knowledge to determine, read and evaluate set drawings and elevations
Update and maintain Technical space drawings
Thorough understanding of scene construction, paint and rigging.
Proficient Scenic construction skills.
Up to date knowledge in industry safety standards for theatrical venues and shops
Ability to execute complex scheduling
Proven ability to create cost analysis of production technical elements
The ability to evaluate, hire and train temporary labor for all crew positions
Can create and manage the construction and preproduction schedules
Ability to maintain inventory and perform basic preventative maintenance
Assist in budget preparation related to production and facility needs
Establish and maintain effective working relationships with vendors, crew and staff
The ability to maintain irregular and extended working hours, climb ladders, able to lift, push or pull objects up to 100 pounds (using appropriate tools).
B.A. in theatre or comparable industry experience
Must have a valid driver’s license and their own car.

JOB SUMMARY:
The Technical Director/Facilities Manager (a full-time exempt position) is responsible for the overall operation and progress of the scenery production shop, including season planning, working drawings, budget accounting, and construction of all required scenic elements. This position is also responsible for supervision and implementation of all production elements (lighting, sound, props and costumes for all productions). The TD will oversee all technical operating systems and will be required to respond in real time to the evolving nature of operation of a historic venue and its secondary spaces. Additionally, the Technical Director/Facilities Manager will be responsible for overseeing all facility operations and maintenance. This includes management of the historic Rubicon Theatre located at 1006 E. Main Street Ventura, Ca; as well as the company’s nearby Artist housing building and the Rehearsal Space/Classroom/Warehouse. Areas related to facility management include HVAC units, HEPA filtration, restrooms, dressing rooms, performance space, lobby, rehearsal/event rooms and storage areas for instruments, costumes, scenery as well as the lobby and other public amenities. The Technical Director/Facilities manager will work alongside crew on all productions and special events, will coordinate rentals and purchases of necessary equipment, provide planning for production elements and may do some design work for special events. They are also responsible for coordinating all production elements for the Summer Education Programs. The Technical Director ensures safe-working practices while using and maintaining the theatre and associated spaces. The Technical Director stays abreast of current technical trends in the field and provides input on the most efficient, safe and effective use of equipment and personnel.

RESPONSIBILITIES:
Operates, maintains and safeguards the technical assets of the theatre, including supervising the use of lighting, sound, communications equipment, and the use and maintenance of stage facilities.

Determines the necessary technical supports, such as lighting, sound, staging, and special needs, necessary for events and performances presented at the facility in advance of production dates.

Designs, sets up, maintains, and operates lighting and sound systems for theatre, dance, music, and other special events; assists guest designers and arts with technical matters.

Advises production managers, lighting and sound designers, on the technical specifications, costs and usage of technical equipment required for the individual show, and supervises the implementations of approved technical designs.

Assists in recruiting, training and assignment of paid staff and volunteers for productions and events.

Supervise and participate in load-in, technical and operational aspects of rehearsals, performances, and strike activities for productions, events and rentals.

Provides technical drawings, plans scenic purchases, and provides the execution of construction and installation of the set

Ensures that the venue is ready for production

Train and supervise over-hire crews in conjunction in the safe operation of theatrical equipment, regulations regarding use of rehearsal and performance spaces, and proper procedures used in running productions.

Attends Technical Week rehearsals at the theatre, in order to supervise and assist in the technical aspects of the mounting the show. Troubleshoots any technical issues during rehearsal and production

Orients facility renters and visiting productions to safety, technical characteristics and other areas of facility operations; facilitates the use of the technical facilities by the resident company and others engaged by or renting the facility.

Monitors the condition of equipment including lighting, sound, and rigging equipment; arranges for the repair and replacement within budgetary constraints; performs preventive maintenance on equipment.

Operate, maintain and safeguard the technical assets, including supervising the use of lighting, sound, communications equipment, and the use and maintenance of stage facilities and the building as a whole. Train all overhire crew and volunteers on the safe use and operation of all technical equipment.

Assists with the preparation and control of production budgets; maintains inventory and orders specialized supplies.

Research and make recommendations for short term and long-term facility upgrades and equipment purchases.

Purchases, organizes, and maintains supplies and equipment for set construction, props, lighting, audio, and video, and schedules maintenance of equipment

Create and manage a monthly cleaning and maintenance schedule for the facilities
Design and execute a yearly preventative maintenance plan for theatre equipment

Maintain and manage all storage facilities.
Inventories and maintains all company lighting and sound equipment, sets, costumes, etc.

Salary: $67,000 – $75,000

Benefits: Health insurance (after 90 days), one week of paid vacation the first year increasing to two years in the subsequent year

Education requirements: High School Degree, Associate’s Degree, Bachelor’s Degree

Deadline to apply: August 26, 2024

Documents required to apply: Resume, cover letter, references

How to apply: Send resume and cover letter to scoltrin@rubicontheatre.org

Gallery Assistant

artsforla on August 12, 2024

Karma Gallery is seeking a full-time Gallery Assistant for immediate hire for our Los Angeles location. This position is the first point of contact for our visitors and clients, and will contribute to the overall day-to-day running of our LA gallery, overseeing vendors and supplies, and working across multiple departments to ensure smooth operations of our openings and events. Our ideal candidate is a self-starter who thrives in an intimate collaborative environment, is a creative problem solver and has enthusiasm for contemporary art and our artist roster.

The schedule for this full-time, non-exempt position is Monday through Friday during the summer months, with additional hours for openings, art fairs, and events.

Key Responsibilities
– Open and close the gallery, maintain an orderly front desk, work areas, and viewing rooms
– Oversee and order gallery and office supplies, liaise with gallery vendors.
– Welcome & greet visitors and clients, answer phone and email inquiries, directing messages to appropriate contacts.
– Process bookstore sales, manage and update bookstore inventory.
– Update gallery calendars with events, artist and staff information, send daily schedule email
– Oversee gallery interns, track and distribute projects.
– Provide on-site support for public programs, events and gallery openings; Book venues, send invitations, and order supplies.
– Assist with fact sheets, database maintenance, previews and sales support for gallery directors, sending information as needed.
– Support sales directors with expenses, booking travel and accommodations.
– Schedule viewings, update calendars, and coordinate with art handlers and the gallery team. – Highlight viewings and provide client walkthroughs when needed.
– Be available for additional hours during openings, events and art fairs.

Qualifications & Requirements
– Prior experience working in a gallery, art institution or creative client-service environment.
– Bachelor’s degree in Art History, English, Arts – Administration or related field is helpful.
– Ability to communicate clearly and concisely, both verbally and in writing.
– Comfortable efficiently communicating via email, phone and text.
– Experience handling confidential information with integrity and discretion
– Have an interest in the art market and are looking to grow professionally.
– Enjoy working in a collaborative environment as well as independently.
– Comfortable and confident interacting with all kinds of audiences.
– Fluency with Google suite, Indesign and – – Photoshop programs
– A Plus: You are familiar with our artists and have visited our galleries.

Salary: $50,000 – $55,000

Benefits: 
– Health, Dental and Vision insurance
– FSA/DCA accounts
– Commuter benefits
– Paid Parental Leave
– Paid Time Off & Paid Holidays
– 401(k) with a company match
– Manager reviews and feedback

Education requirements: Bachelor’s degree

Deadline to apply: August 24, 2024

Documents required to apply: Resume, cover letter

How to apply: Email your resume and cover letter as a single PDF to hiring@karmakarma.org, noting Gallery Assistant LA in the subject line. “We understand qualifications aren’t everything. If you see yourself thriving in this role, even if your background is unconventional, we encourage you to apply!”

EEO Statement
Karma is an Equal Opportunity Employer. We celebrate diversity and are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Preparator

artsforla on August 10, 2024

Perrotin is a global gallery with a wide array of artists and practices. We are looking for a Preparator to join our Los Angeles team full-time.

The Preparator will work hand in hand with the Registrar and Senior Directors to schedule and execute large-scale exhibitions and multiple projects simultaneously throughout the year. The role involves a specialized and technical scope of responsibilities related to the proper care and conservation of artworks, and the de/installation, lighting, and maintenance of exhibitions. Relevant duties include storage and inventory management, and basic registration tasks. The role is also responsible for facilities maintenance and providing operational support to the gallery’s activities and events.

The candidate will have several years of experience in the preparation and exhibition of art in a gallery or museum setting. Ability to independently exercise sound judgment and to problem-solve are vital to the role; as is a professional knowledge of techniques, materials, standards and protocols related to the handling, display, storage and transportation of a wide range of media.

The successful candidate will be creative and thoughtful in order to present the best solutions for the team and project at hand; a strong team-player who demonstrates versatility in technical and operational skills and knowledge to meet a variety of needs for the gallery’s operations; a highly detail-oriented multitasker with excellent communication and organizational skills.

Responsibilities:

· Art preparation

– Install, maintain, and deinstall artworks and associated materials/objects for exhibitions, showrooms, fairs, private viewings, photo shoots, and various offsite projects.

– Work with artists and artist liaisons and in collaboration with the Registrar to develop a sound understanding of display and handling requirements by project, and to implement those requirements.

– Use appropriate materials, tools, equipment, machinery, and methods to handle, display, pack, transport, and store artworks.

– Proper unpacking of artworks for condition reporting and installation.

– Proper packing of artworks for storage and outgoing shipments.

– Collaborate with the Registrar to conduct condition reports and diagnose conservation/restoration needs for artworks.

– Collaborate with the Registrar and relevant roles to manage receipt and release of artworks.
Responsible for local deliveries and pickups where required.

– Recruit and supervise onsite freelance art handlers and technicians as needed.

– Research, source for, and rent/procure equipment and machinery as needed.

– Ensure the safe and controlled installation, display, and deinstallation of artworks.

– Ensure the safety of people and property/facilities throughout installation, exhibition, and de-installation by establishing protocols and maintaining an understanding of Cal/OSHA policies and procedures.

Technical and fabrication

– Responsible for lighting exhibitions and showrooms, and maintaining a sound understanding of the gallery’s specific lighting system.

– Work with artists and artist liaisons to implement and manage special display and conservation requirements as needed for various types of projects.

– Oversee fabrication of display/installation materials (frames, pedestals, vitrines, temporary partitions, posters, decals, marquee lettering etc.)
Research and source for appropriate materials, tools, devices, equipment, machinery, vendors, conservators and restoration specialists.

– Manage audiovisual and relevant requirements for talks and events.

– Update the gallery’s technical documentation kit containing floorplans, 3D models and specifications.

· Storage and inventory management

– Work with the Senior Directors, Registrar, and relevant roles to plan and organize onsite and offsite storage of artworks, associated objects, merchandise, assets, and supplies in cost-efficient and sustainable ways.

– Collaborate with the Registrar and relevant roles to ensure proper labeling, organization, handling and recording.

– Maintain clean and organized storage conditions.

· Facilities maintenance

– Monitor and manage the condition and cleanliness of the property and facilities including the exhibition and back-of-house spaces and property exterior; develop and implement routine maintenance plans including proper temperature and humidity levels, and weather preparedness.

– Arrange and oversee regular servicing to ensure orderly maintenance; manage various vendors including contractors, pest control, cleaning, fire safety, security and IT.

– Monitor and manage supplies of tools and equipment.

· Operations

– Work with the Senior Directors, Registrar and relevant roles to plan timelines, workflows, budgets, resource allocation, and procurements for the gallery’s programs, fairs, activities and operations.

– Serve as a resource for operations-related questions and problems as they arise on a daily basis; offer informed recommendations and solutions.

– File and organize relevant contracts, invoices, payment requests, and receipts.

Requirements:

· Required

– Minimum three (3) years of experience working in a production and/or installation role at a contemporary art gallery, auction house, museum, or fine art shipping company.

– Knowledge of various artwork media and fabrication materials and methods, as well as familiarity with best practices in art handling and moving, de/installation, un/packing, un/crating and storage procedures.

– Hands-on experience using heavy installation equipment (scissor lifts, forklifts, gantries, large-scale rigging equipment).

– Proven skills in painting or decorative finishes, light carpentry and general construction.
Knowledge of principles and techniques of art gallery lighting.

– Knowledge of basic audiovisual equipment, including the set-up and care of video projectors and sound systems.

– Proficiency with Google Suite (Gmail, Calendar, Sheets), Microsoft Office and inventory management programs.

– Physical ability to lift up to 75 pounds, to work at elevated heights, and to stand, bend, kneel, and squat for extended periods of time, with or without accommodation preferred.

– Strong hand-eye coordination, spatial awareness and reasoning skills, large and small motor skills, and sensitivity to and understanding of materials.

– Valid California driver’s license and access to reliable transportation.

· Preferred

– Minimum five (5) years of professional experience as a preparator and/or art handler, installation technician.

– Knowledge of loss prevention techniques including earthquake mitigation.

– Basic knowledge of art fairs and some experience of related logistics.

– 3D architecture software (SketchUp) and Adobe (Acrobat, InDesign, Photoshop).

This is a full-time position. The working hours for this position are Monday to Friday, 9:00 am to 5:30 pm. Additional hours of work will be occasionally required.

Salary: The pay scale is $75,000–90,000 annually. Salary is commensurate with experience.

Benefits: Benefits for full-time employees, following a waiting period, include:
· Medical insurance (subsidized)
· Dental and vision insurance (subsidized)
· Paid sick leave
· Paid holidays
· Paid vacation
· Paid office breaks in the summer and at the end of the year
· Participation in a 401k retirement plan (with employer contribution)

Education requirements: Bachelor’s degree

Deadline to apply: August 30, 2024

Documents required to apply: Resume, Cover Letter, References

How to apply: Submit a cover letter, your resume, and the names of two professional references with the subject line “Preparator” to jobsla@perrotin.com. Only qualified candidates will be contacted. Phone calls will not be accepted.

Director of Communications and Marketing

artsforla on August 9, 2024

The Director of Communications and Marketing is responsible for strategizing, developing, implementing, and overseeing a comprehensive, integrated strategic communications plan that ensures effective media relations, marketing, content, community relations and collaboration, and brand and identity programs and campaigns across diverse media that convey a strong identity with broad visibility for the Fowler Museum. Major areas of responsibility include media relations, digital marketing and communications, print and other out of home promotions, reputation and issues management, crisis communications, community relations and collaboration, content production and management, and project and budget management. Primary duties include: ensuring successful promotion and marketing of all Museum exhibitions and programs with the goal of increasing the volume and diversity of physical and online audiences and supporters; overseeing a proactive and comprehensive program of media relations that generates press and publicity for the Museum and increases awareness of its unique niche and ambitious goals; developing, shaping, and leading decisions about print and digital content consistent with institutional mission and excellence to further the Museum’s position as a cultural leader; conceptualizing and executing the presentation of the Museum and its public image and identity as a dynamic cultural institution through design and branding in print, digital, and signage media; and overseeing department staff, operations, and finances. As an integral member of the Museum’s Senior Leadership Team, the Director of Communications and Marketing works closely with and provides leadership and guidance to the Museum Director and other senior management on key communications decisions and matters affecting the Museum’s public image and brand identity. The Director of Communications and Marketing also collaborates with other Museum department heads, including Curatorial, Education, Public Programs, Visitor Experience, Development, Operations, Technology, and Administration, in addition to working closely under the dual supervision of the Assistant Dean of Strategic Communications for the UCLA School of the Arts and Architecture and serving as the primary point of contact for the Museum with UCLA Strategic Communications. This position requires regular in-person work at the Museum. A flex work agreement can be negotiated based on personal and institutional needs.

Salary: $93,000 – $95,000

Benefits: “Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.”

Education requirements: Master’s degree

Deadline to apply: August 30, 2024

Documents required to apply: Resume, cover letter, other

How to apply: Apply here