Operations Associate

Mortimer & Mimi Levitt Foundation
Operations Associate Position Announcement

Position Title: Operations Associate
Reports to: Vice President of Operations
Location: Echo Park, Los Angeles, CA; hybrid schedule
Time Commitment: Full-time
FLSA Classification: Non-exempt
Announcement Date: October 30, 2024
Applications Due: Open until filled

About the Levitt Foundation
The Mortimer & Mimi Levitt Foundation exists to strengthen the social fabric of America. We’re a national social impact funder at the intersection of music, public space, and community building that partners with nonprofits and changemakers to build a more equitable, healthy, and thriving future for all. We realize our mission of building community through music through supporting free, live music, as well as projects and programs that advance equitable music ecosystems. In 2024, more than 650 free outdoor Levitt concerts took place in 45 towns and cities across America, bringing joy to over 750,000 people of all ages and backgrounds.

The Levitt Foundation Is committed to equity, diversity, and Inclusion (EDI) throughout our organization and all aspects of our work, recognizing this commitment as essential to realizing the Levitt mission. We value having a team with a wide range of perspectives, backgrounds, experiences, and skills so our approach to grantmaking is well-rounded and the connection with our team members and the communities we support is authentic. We strive to create a positive working culture through professional development opportunities, employee recognition, and team-building events and activities. We focus on creating a working environment that promotes collaboration and fairness. Our commitment to EDI fosters a culture where team members can truly belong, contribute, and grow. We believe in the value of every individual and encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity. To learn more about the national Levitt network and the Levitt Foundation, visit levitt.org.

Position Summary
The Mortimer & Mimi Levitt Foundation Operations Associate provides overall administrative support to the organization. This position assists with general office management, arranges staff travel, reviews expense reports, provides support to the Vice President of Operations and the Operations & Special Events Manager, and assists in the coordination of Levitt Foundation and national Levitt network events. The Operations Associate plays a key role within the Operations Department, with regular interaction with staff, vendors, and Levitt Foundation partners and grantees. This is a full-time, non-exempt position that reports to the Vice President of Operations.

Responsibilities
Administration
•Answer phones, take messages, open/distribute mail, ship materials, greet and welcome guests, provide visitors with general information and perform general clerical duties
•Maintain office supply inventory, anticipate supply needs, ensure timely ordering and receipt/distribution of supplies
•Assist with placing office work orders; ensure all common areas remain organized; coordinate periodic office cleanings
•Maintain staff equipment inventory and process software purchases; ensure equipment is stocked and functioning; arrange maintenance for major office equipment
•Assist with the management of IT for the office and staff; place service calls as needed
•Coordinate meetings and conference calls; assist with preparation of meeting materials and arrange catering; manage conference room calendar
•Coordinate travel for staff members, including booking flights, accommodations, and ground transport
•Process subscriptions and memberships, according to organization’s renewal schedule
•Maintain organization’s physical and digital filing systems
•Organize and maintain organization’s records, contracts, and archives, including collateral materials
•Assist with vendor selection and management, to ensure optimal office operations
•Document and track office operations and procedures, including vendor contacts
•Draft, prepare, and edit documents including agendas, letters, reports, special projects and other documents in a range of formats including Word, Excel, PDF, and PowerPoint
•Provide general administrative support for the Foundation and Levitt network as needed

Finance
•Assist staff with monthly expense reimbursements; track and review expense reports for accuracy prior to submission to AP for processing
•Track and review expense reports from Levitt Foundation grantees
•Maintain the organization’s donor management database including donor and gift entries, prepare gift acknowledgements, create queries, run reports, organize lists, and continually maintain accurate records; process monthly donations
•Scan financial transaction records including receipts, invoices, and expense reports for electronic files; scan all documents for online filing and record keeping
•Make bank deposits as needed
•Assist with the Foundation’s annual audit and tax returns preparation

Human Resources
•Champion the organization’s commitment to equity, diversity, and inclusion by participating in and promoting the office culture of inclusion, collaboration, and fairness
•Draft and create meaningful and informative flyers and email messages for internal use in support of team-building and the organization’s commitment to EDI
•Coordinate monthly employee Paid Time Off process, updating staff records on a regular basis
•Assist with employee on-boarding/off-boarding and new hire paperwork; post job announcements
•Assist with general human resources forms and notifications
•Assist Vice President of Operations with staff trainings
•Assist Vice President of Operations with employee benefits administration as needed

Events
•Assist with the preparation and execution of Foundation events, including Levitt network events, group site visits, and national convenings and conferences; coordinate vendors and event logistics, track guest lists and RSVPs, and provide onsite support including setup and breakdown
•Assist with team building and wellness activities, including Levittivity events, and employee recognition and appreciation

General
•Act as organization ambassador at internal and external events and support the organization’s presence at such events
•Assist with special projects as directed
•Perform other related duties as assigned

Qualifications
•2-3 years of relevant experience
•Excellent communication, interpersonal, and listening skills; great phone presence with ability to deliver excellent guest service
•Proficient with Microsoft Office and Adobe Acrobat; strong computer proficiency, experience with Macs a plus but not required
•Strong project management skills with demonstrated track record; strong ability to manage multiple projects simultaneously while meeting deadlines
•Ability to problem solve, think creatively, and adapt to shifting priorities as needed
•Excellent attention to detail and accuracy
•Comfortable working in a fast-paced, evolving environment
•Highly self-motivated with ability to work independently and collaboratively as part of a national team
•High level of integrity and discretion in handling sensitive and confidential information
•Willingness to work flexible hours, including some nights and weekends on occasion
•Able to sit or stand for a prolonged period of time
•Passion for the Levitt mission of building community through music

Application Submission
To apply, email your cover letter and resume to levittsearch@levitt.org with “Operations Associate” in the subject line.

The Levitt Foundation offers a dynamic work environment and competitive salary commensurate with experience. Benefits include health insurance, 401(k), and other benefits. EEO/AAW employer.

Our Commitment to Equity, Diversity and Inclusion: We deeply understand the value of bringing together a team with different perspectives, backgrounds, and life experiences, and we prioritize diversity within our team. We encourage people from underrepresented backgrounds to apply.

Salary: $24.00 to $26.25 per hour; commensurate with experience

Benefits: The Levitt Foundation offers a dynamic work environment and competitive salary commensurate with experience. Benefits include health insurance, 401(k), and other benefits. EEO/AAW employer.

Education requirements: None

Deadline to apply: November 30, 2024

Documents required to apply: Resume

How to apply: To apply, email your cover letter and resume to levittsearch@levitt.org with “Operations Associate” in the subject line.

Museum Technology Supervisor

SUMMARY

Museum Technology Supervisors work with the Exhibitions Technology Manager under the leadership of the Exhibitions Technical Director and are responsible for leading a team of Technology Specialists in updating and retrofitting of technological components within interactive exhibits. This role requires a broad understanding of the diverse range of tools, technologies, and materials used to diagnose and resolve malfunctions in exhibits; ensuring seamless operation.

For Qualifications and Key Job Responsibilities please visit: https://californiasciencecenter.org/employment-opportunities/exhibits/museum-technology-supervisor

Salary: $67,000 to $70,000 annually

Benefits: Paid Time Off
Health Insurance
Dental & Vision Insurance
Paid Holidays

Education requirements: Bachelor’s degree

Deadline to apply: November 30, 2024

Documents required to apply:  Resume, cover letter, references

How to apply: Submit your cover letter and resume to
hr@californiasciencecenter.org.

Director of Artistic & Educational Programming

The Director of Artistic & Educational Programming for Musco Center for the Arts will carry out artistic season planning and act as lead booking representative to include scheduling, booking artists, negotiating offers and contracts, including budget and cost viability. The Director will lead programming research, conduct risk analysis, and provide selection recommendations.

Demonstrates experience as a proven negotiator working with artist and touring contracts for a similar performing arts venue, ideally within an educational context. Excellent working knowledge of established and emerging artists and ensembles, new works and industry artistic trends across multiple disciplines with a strong working knowledge of dance, theater, and music genres and artists. Plans and negotiates additional artist services including expanding artistic offerings at Musco Center through innovative visiting artist and student programs.

Oversees the marketing team by leading efforts to exceed revenue goals, expand audience development activities, and align programming, marketing goals and objectives. Oversees the implementation of Musco Center’s educational programs and projects through direct reports to meet the combined and blended artistic and academic vision of Musco Center.

Salary: $74,000 – $85,000 annually

Benefits: The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply. More information on diversity and inclusion at Chapman University can be found at www.chapman.edu/diversity.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Education requirements: Bachelor’s degree

Deadline to apply: January 31, 2024

Documents required to apply: Resume, cover letter, references

How to apply: Apply here.

Chief Curator

Museum of Contemporary Art San Diego:  Chief Curator
Department:  Curatorial Affairs
Reports to:  David C. Copley Director & CEO
Employee Status:  Full-Time, Non-Exempt
Primary Work Location:  La Jolla

JOB SUMMARY:  Provide leadership in all aspects of artistic programming, overseeing, and managing MCASD’s active acquisitions, exhibitions, education, artistic, and interpretive programming, while keeping with the mission and vision of the Museum throughout performance of duties.    

ESSENTIAL FUNCTIONS: 

Working with The David C. Copley Director & CEO, uphold and extend the artistic vision of the institution.
Supervise curators to assure efficient and impactful curatorial programming, including exhibitions, acquisitions, and publications, and to uphold high standards of exhibition production.
Supervise and set priorities for education team to ensure program development and deployment aligns with Museum and community interests.
Supervise and structure digital projects public programs and interpretation for cohesive messaging and multifaceted engagement.
Initiate, budget, plan, and implement internally generated exhibitions (some to travel) and oversee incoming exhibitions.
Undertake original research and provide scholarly contributions to publications and gallery texts.
Manage the content development and production of MCASD-developed catalogues for exhibitions and the permanent collection.
Identify and implement institutional partnerships for joint programming, exhibitions, and acquisitions.
Working with The David C. Copley Director & CEO and staff, contribute to the
process of accessioning works of art into the permanent collection and building collecting priorities through purchases, donations, and deaccessions.
Contribute to the implementation of quarterly meetings of the Board of Trustees Collections Committee.
Develop and maintain an annual departmental budget that includes exhibitions, publications, education programming, salaries, and general departmental needs.
Work closely with The David C. Copley Director & CEO and development staff to identify and secure funding sources and grants, as well as cultivate patrons and organize and lead donor trips.
Partner with communications team to raise the local, national, and international profile of MCASD.
Develop and maintain a strong network of contacts, including artists, dealers, curators, museum directors, and collectors.
Represent the Museum on external advisory boards and committees.
Provide ongoing vision, leadership, management, direction, mentoring, and scheduling of assigned staff.
Travel and work alternate, part time, or special event shifts, including weekends and/or after regular business hours as needed. 
Ensure safe work environment through knowledge of and adherence to safety policies and procedures. 
Other duties as assigned.

KNOWLEDGE, SKILLS, AND EXPERIENCE:  Excellent administrative, oral and written communication, and management skills, both strategic and operational, with an ability to motivate and work well with artists, colleagues, trustees, and visitors.  Ability to articulate and lead the mission and vision of Museum.  Ability to work in a fast-paced, deadline driven environment and to work simultaneously on management of complex projects.  Excellent experience in donor cultivation.  Ability and willingness to travel as necessary to meet essential initiatives.  Demonstrated excellence in organizing contemporary art exhibitions and publications, close familiarity with museum practices, knowledge of American and international art markets, and a broad knowledge of art history with particular expertise in art since 1950.  Strong technical skills and proficiency in MS Office.  Master’s degree in Art History or Fine Arts and a minimum of eight years recent, relevant experience or any equivalent education and experience.  Ph.D. in related field preferred.  Bilingual (English/Spanish) preferred.  

OUR WORK CULTURE:  MCASD provides employees with a collaborative work culture where they can combine both their love and support of the arts and work in an enriching and diverse environment while further developing their specific professional knowledge, skills, and abilities.

ABOUT MCASD:  It is an exciting time to join MCASD!  Our La Jolla campus re-opened in April 2022 after a five-year expansion effort that doubled the building’s overall size.  We are positioned to be a cultural beacon as the region’s foremost forum devoted to the exploration and presentation of the art of our time.  From the coastal community of its La Jolla flagship building, MCASD provides an unprecedented variety of exhibition spaces and experiences for the community, showcasing an internationally recognized collection and a dynamic schedule of exhibitions and public programs.

INCLUSION, DIVERSITY, EQUITY, AND ACCEPTANCE:  MCASD is committed to the diverse and full inclusion of all qualified applicants.  We welcome individuals from all backgrounds and experiences.  Studies show that people from underrepresented backgrounds and/or identities apply to positions only when they are confident that they meet 100% of the qualifications.  We’d like to change that dynamic, so we don’t miss out on great candidates.  If you have equivalent skills, experience, and/or education relevant to the job and are willing to learn, we value your expertise and encourage you to apply. MCASD will ensure that people with disabilities and/or qualifying medical conditions are provided reasonable accommodation. 

BACKGROUND CHECKS AND LICENSING:  Professional references and criminal background check. DMV/EPN Check.

VACCINATION STATUS:  Must be fully vaccinated against COVID-19 and demonstrate proof of vaccination upon hire, unless approved for a disability or religious accommodation.

EOE STATEMENT:  We thrive by supporting and celebrating our diversity as a creative and collaborative team. MCASD prohibits discrimination and harassment against individuals based on race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, reproductive health decisions, medical condition, covered veteran status, or any other characteristic protected by law.

Salary: $116,660 – $122,800 annually

Benefits: Holiday Pay, PTO, Floating Holidays, Sick Pay, Medical, Dental & Vision Insurance, Retirement Savings Plan.

Education requirements: Master’s degree

Deadline to apply: November 14, 2024

Documents required to apply: Resume, cover letter, writing sample

How to apply: Submit your resume, cover letter and writing sample at this link.

Artist Ideas Open Call for the William H. Gray III 30th Street Station

The William H. Gray III Memorial Foundation, in partnership with Amtrak and Monument Lab, is conducting an Open Call for Artist Ideas to envision and build a monumental “living memorial” to Congressman Gray’s legacy and values. The memorial will be situated within the great hall of Gray 30th Street Station, the historic train depot in Philadelphia that engages over 100,000 people each day. The memorial process is an opportunity to create a new, iconic landmark for the city and its main train station gateway.

In 2014, the late Congressman William H. Gray III—a Philadelphia-area political leader, international statesman, and pastor who was deeply committed to civil rights and social justice around the globe—was honored through federal legislation with the renaming of Philadelphia’s iconic train depot to the William H. Gray III 30th Street Station. Congressman Gray represented Pennsylvania’s second Congressional district in the U.S. House of Representatives between 1979 and 1991. He rose to leadership as Chair of the House Budget Committee and was then elected House Majority Whip, the third highest ranking position in the House, becoming the nation’s highest-ranking African-American elected official at the time.

As a part of these federal renaming efforts, plans to create and dedicate a memorial in the station were outlined but not fulfilled. The William H. Gray III Memorial Foundation was founded with the focus of constructing a memorial at the station through the Living Legacy Memorial Project while supporting causes in line with Congressman Gray’s values of civic engagement, social justice, and community empowerment.

Interested artists are invited to complete an online application through December 4, 2024, which includes short response questions, submission of work samples, and a CV. Following the Open Call for Artist Ideas, the Foundation will invite up to five artists to prepare final proposals for in-person presentations.

Please contact graymemorial@monumentlab.com with any questions regarding the Open Call for Artist Ideas.

Gray 30th Street Station is supported by the William H. Gray III Memorial Foundation, in partnership with Amtrak.

Salary: “The budget for the selected project is $1,250,000 in addition to an artist fee of $250,000. The memorial is slated to be dedicated in 2026.”

Benefits: Finalists will be compensated with a stipend of $4,000 plus travel expenses for the creation of a full proposal.

In 2025, a Memorial Advisory Committee will review proposals and, informed by community and commuter feedback, deliver final recommendations to the Gray Foundation. Based on the Committee’s recommendations, the Foundation will make a final decision. The budget for the selected project is $1,250,000 in addition to an artist fee of $250,000. The memorial is slated to be dedicated in 2026.

Education requirements: None.

Deadline to apply: December 4, 2024

Documents required to apply: Resume, Cover Letter, Work Sample/Portfolio, Writing Sample

How to apply: To learn more about the project and application process, download the Living Legacy Project Artist Dossier.

Apply today.

Print Shop assistant

Busy South Bay/LA neighborhood print shop needs sharp individual to help maintain our excellent Yelp review status and produce quality work with care. Excellent opportunity for someone who loves print and would like real-world production experience. This is a hybrid position with involvment in almost all aspects of the business from setting up print jobs on the computer and light design, to answering phones and packing orders to running errands.

Under supervision of shop owner, learn and participate in the process of print production from taking the order, and print set-up to packing and shipping or delivery to customer.

Salary: $18/hour and up

Benefits: Flexible hours, casual work environment

Education requirements: None

Deadline to apply: November 15, 2024

Documents required to apply: Resume, Cover Letter, Other

How to apply: Send resume and cover letter to david@manhattanrepro.com.
In the email, share a little about yourself, and if possible explain the print concept of bleed as if telling a lay person.

Preparator II (On-Call)

POSITION SUMMARY
On-Call Preparators (I and II) will work an average of 30 to 40 hours per week during install/deinstall periods to build and prepare galleries and casework for exhibitions. Outside of these periods, On-Call Preparators may work variable hours throughout the year, handling and installing artifacts for exhibitions. This role will work under the immediate supervision of the Head of Preparation.
ESSENTIAL FUNCTIONS
· Fabricates exhibition spaces and furniture
· Performs art handling and installation tasks
· Adheres to and in some cases will administer training of Autry safety procedures
· Takes lead of small teams of Preparators on individual projects
· Organizes and maintains various inventories
KNOWLEDGE, SKILLS AND ABILITIES
Both Preparators I and II will:
· Have a working knowledge and interest in art, art history, history or design
· Must have knowledge of utilization of power and hand tools
· Must possess strong written and oral communication skills
· Have the ability to keep projects organized and focused with strong attention to detail
· Have the ability to be self-motivated, reliable, and work with competing priorities

MINIMUM QUALIFICATIONS
Preparators II:
· Must have at least four (4) years of experience as an art handler, or four (4) years carpentry or cabinet making experience, preferably in a museum or gallery environment; or a solid combination of these skill sets with the appropriate experience
WORKING CONDITIONS
Involves working in wood shop, warehouse spaces, collections storage areas, public spaces, and galleries. Involves working at heights over 8 feet. Involves driving delivery truck, scissor lift,

Salary: $25.00 – $28.00

Benefits: TEMPORARY/ON-CALL BENEFITS PACKAGE

Vacation & Sick Days – accrue 1 hour for every 30 hours worked, per payroll
403(b) and Roth 403(b) retirement plans
Public Service Loan Forgiveness (PSLF) Program
Employee Assistance Program (EAP)
Up to 40% off at the Autry Museum Store!
Pet Insurance
Identity Theft Insurance

Education requirements: None

Deadline to apply: December 16, 2024

Documents required to apply: Resume

How to apply: Visit the Autry Employment page

Brand & Retail Manager Hollywood (m/f/d)

Brand & Retail Manager Hollywood (m/f/d)

Your tasks
Excel at selling TASCHEN books, Collector’s Editions and photographic prints
Create an in-store experience that exceeds expectations for all clients
Be the local representative for our VIP contacts
Develop new business, prospect new high potential customers
Creatively lead a strong and motivated sales team
Train the store team in customer service, corporate standards and product merchandising
Organize and host in-store events, such as book signings, launches and talks
Preparation of statistics, reports and evaluations

Your profile
Several years of professional experience in a luxury retail environment or galleries
Proven track record of meeting and exceeding customer expectations
Outgoing, solution-oriented, creative and internationally minded personality
Excellent oral and written communication skills
Strong leadership qualities and sense of responsibility
A passion for our unique TASCHEN program
Involvement in the local art & cultural scene
Proficiency in Microsoft Office (Outlook, Excel, and Word)
English fluency required, multiple languages a plus

Salary: $55,000 – $60,000 base annual salary

Benefits: An open business culture with flat hierarchies and fast decision paths
A professional work environment with established systems and tools
An appropriate compensation for a managerial position

Education requirements: None

Deadline to apply: November 15, 2024

Documents required to apply: Cover letter

How to apply: Apply here

Operations Coordinator

About YMF
1955, Young Musicians Foundation (YMF) has been empowering under-served students to find creativity, connection, and joy through music. Through partnerships with under-resourced schools and community programs, our accessible and responsive approach to music and media arts instruction reaches students ages 4 to adult across the greater Los Angeles area.

Mission Statement
To disrupt systems of inequity through healing-based music education, creative career pathways, and multigenerational community engagement.

Position Overview
The Operations Coordinator will oversee the day-to-day operational functions of YMF’s programs and facilities, including our new Center for Music and Creative Technologies (CMCT). The Operations Coordinator is key in ensuring that the logistics, systems, and resources needed to deliver YMF’s mission are effectively managed. This individual will work closely with administrative staff, teaching artists, students, and families to support the delivery of YMF’s in-school and community-based programs. The Operations Coordinator will also serve as a point of contact for students and families, ensuring a welcoming, supportive environment, particularly during after-school and Saturday programming.

Hours
Tuesday – Saturday 10:00am-6:30pm, Fridays remote, occasional evenings and weekends outside of regularly scheduled workweek.

Responsibilities
Program Operations & Facility and Equipment Management – 60%
Manage scheduling, logistics, and resource allocation for YMF’s programs, overseeing day-to-day operations of the Center for Music and Creative Technologies (CMCT) to ensure program space, classrooms, and media labs are accessible and operational.
Provide program support during after-school and Saturday programming to ensure smooth operations and address any logistical needs that arise.
Implement and refine systems that support the efficiency of YMF’s programs, including inventory management, scheduling, and registration tools.
Maintain student records and ensure student forms are organized and up to date.
Ensure all facility and program equipment (audio/video production tools, musical instruments, software, media lab resources) is properly installed, maintained, and operational for teaching artists and program participants.
Maintain inventory of supplies, instruments, software, and other resources, and order materials as needed.
Ensure adherence to program operational and safety protocols, including implementing safety measures where necessary.
Serve as the point person for managing and processing bills and coordinating utilities for the facility.
Process payroll, ensuring all hours worked are accurately logged.

Student Engagement & Events – 40%
Serve as a point of contact for students and families, providing support, answering questions, and addressing concerns as they arise, ensuring a welcoming and supportive environment.
Support onboarding and engagement of program participants, teaching artists, administrative staff, and volunteers, ensuring familiarity with CMCT protocols, expectations, and safety measures.
Support the coordination of the Parent/Guardian Advisory Council, facilitating regular meetings and communication between staff, families, and the advisory board.
Provide logistical and engagement support for performances, internal and external events, and workshops.
Support the distribution and collection of surveys at events to gather participant feedback.

Additional Responsibilities
Perform other duties as assigned.

About You
Experienced in nonprofit operations, facilities management, program coordination, communications, or related field.
Possess strong organizational and project management skills with the ability to manage multiple tasks and projects simultaneously.
Proficiency in managing scheduling tools, Google Workspace, and Slack with a background or interest in arts
Experienced working in an educational or creative arts facility.
Familiar with the needs of underserved communities and experienced working in diverse, culturally responsive, and affirming environments.
Committed to YMF’s mission of using arts education to disrupt systemic inequities and foster community healing.
Fluent in Spanish.

Physical and Additional Requirements*
Most of the duties for this position will be performed on a computer, phone, or desk. This role routinely uses standard office equipment such as computers, phones, photocopiers, and printers. The person in this position needs to occasionally move about inside the office to access office equipment, instruments, and supplies and can adjust equipment weighing up to 40 pounds.
This position will occasionally require travel between YMF’s office and off-site meetings and events.
Occasional work in outdoor weather conditions.
The person in this position frequently communicates with community partners, stakeholders, and others who will need information about YMF programming. Must be able to exchange accurate information in these situations.
*We will provide any reasonable accommodations as required.

Disclaimer
The Employer retains the right to change or assign other duties to this position.

Salary: $46,000 annually

Benefits: Medical, vision, dental, PTO

Education requirements: None

Deadline to apply: November 19, 2024

Documents required to apply: Resume, cover letter

How to apply: Visit here or ymf.org to submit a cover letter and resume.

“We encourage you to apply if this job sounds like a good fit for you, even if you don’t feel you meet all the qualifications/requirements. Folks who are queer, trans, non-binary, people of color, parents, are/have been system impacted, have different abilities, are immigrants, and anyone who has experienced systemic oppression and gender-based violence are encouraged to apply.

We highly value a diverse team and an equitable work environment where every member of our team is set up to thrive. In an effort to prioritize and maintain this environment, we have established an Equity, Diversity, Access, and Inclusion Committee that leads work to transform injustice within the organization and reviews our policies and practices for equity frequently. Additionally, we expect all team members to take responsibility for co-creating an equitable work community where everyone is able to do impactful, world-changing work.”

Vice President, Global Retail

Reporting to the Chief Operating Officer of the Academy of Motion Picture Arts and Sciences, this is a unique opportunity to envision and launch the next phase of the Academy Museum’s successful retail business. You are an experienced and creative retail executive who is collaborative, has strong communication skills, excels at leading teams, and is results driven. You have proven success executing creative retail strategies in the cultural or entertainment fields, enhancing customer experiences, and driving sales growth across all retail platforms.

As the Vice President, Global Retail, you will play the central role in overseeing the Academy Museum’s expanding global retail operations, including the Academy Museum Store in Los Angeles, its buying team, the Academy’s Museum’s e-commerce site, and the Academy’s global retail initiatives. You will be responsible for making the Academy Museum Store and its e-commerce site the top destination for film lovers around the world seeking unique and high-quality retail products.

This role is primarily on site (at least four days per week) and requires travel between the Academy Museum, its warehouse, and any other Retail locations in the Los Angeles area.

Duties and Responsibilities:

– Develop and execute the Academy Museum’s overall retail strategy, aligning it with the Museum’s mission, objectives, and brand vision of the Museum and its parent organization, the Academy of Motion Picture Arts and Sciences (the “Academy”).
– Oversee daily operations, performance, and profitability of the Academy Museum’s on-site store in Los Angeles and e-commerce site, ensuring that consistent and exceptional customer service standards are met.
– Partner with teams at the Academy Museum and the Academy, including Curatorial, Film Programming, and Brand Creative, to ensure that the merchandise mix is unique and reflects exhibitions on view, the Academy Collection, and international interest in the Oscars and Academy history, underscored by the Academy’s commitment to diversity, equity, and inclusion.
– Manage the Retail team, providing guidance and support in areas such as customer service and engagement, inventory management, visual merchandising strategies, sustainability, and store operations.
– Collaborate with cross-functional teams, including Curatorial, Marketing, Revenue, Visitor Services, and Operations, to ensure effective coordination and implementation of retail initiatives, including store events and pop-up and offsite locations.
– Partner with the Chief Marketing and Communications Officer to develop and implement CRM and customer-focused strategies, driving customer engagement and retention globally.
– In collaboration with the COO and the Chief Revenue Officer, negotiate licensing agreements with global partners, ensuring that these relationships are aligned with the missions of the Academy Museum and the Academy.
– Partner with CIO on technology to support our omni-channel retail business: systems updates, version updates, hardware needs, PCI compliance, and state tax law compliance.
– Monitor key performance indicators and financial metrics to track the success of retail initiatives, identify areas for improvement, and develop action plans accordingly.
– Develop strategies to promote the retail channels and drive sales through effective pricing strategies and sales promotions.
– Foster strong relationships with key stakeholders, including Retail partners, vendors, and internal teams, to drive collaboration and achieve business objectives.
– Stay up to date with industry developments, emerging technologies, and best practices in cultural and entertainment fields in the retail sphere, and proactively recommend innovative solutions to drive continuous improvement.
– Develop an annual revenue and expense budget, including sales and gross margins by category, oversee preparation of monthly financial reports for Retail sales and quarterly royalty payment process for licensors.
– Oversee wholesale program.
– Oversee annual physical inventory, inventory safeguarding, and maintenance of point-of-sale inventory system.
– Implement controls for the safekeeping of inventory from loss or theft.

Qualifications and Requirements:

– Bachelor’s degree in business administration, retail management, or a related field preferred.
– 10+ years of experience in a senior retail leadership role.
– Proven track record of driving sales growth and achieving financial targets in a multi-channel retail environment.
– Extensive knowledge of retail market trends, consumer behavior, and competitor landscape.
– Strong leadership skills with the ability to motivate and inspire cross-functional teams.
– Excellent communication and interpersonal skills to build relationships with internal and external stakeholders.
– Strategic thinker with the ability to develop and implement effective retail strategies.
– Analytical mindset with proficiency in data analysis and reporting.
– Familiarity with or working knowledge of CMS (Shopify Plus, Magento) and the APIs to support the omnichannel retail business (ShipStation, Teamwork CHQ, Salesforce).
– Ability to travel as required between Retail locations in the Los Angeles area and to industry events.
– A commitment to diversity, equity, accessibility, and inclusion.

If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case-by-case basis.

Salary: $160,000

Benefits: 
– Comprehensive medical, dental, and vision.
– PTO and Sick Time
– 401(k)

Education requirements: None.

Deadline to apply: November 1, 2024

Documents required to apply: Resume, cover letter

How to apply: apply directly on company website.