Office + Operations Manager

This role provides a chance for you to manage daily operations for a fast-paced, agile, and award-winning architectural design studio. As a capable and self-motivated administrative professional, you will handle a wide range of tasks and management responsibilities for a mid-sized team of architects to facilitate the design of projects ranging from affordable housing to art museums, and from flagship university facilities to high rise workplaces.

You will be responsible for ensuring the smooth running of the office on a day-to-day basis, providing administrative support to the studio’s Principal, CFO, associates, and designers and anticipating the business’ needs to meet them as they arise.

Marketing + Business Development
• Research and monitor new business opportunities
• Support management team in business and staffing strategy meetings
• Coordinate with photographers and graphic designers to establish portfolio materials
• Put together compelling proposals and qualifications submissions
• Update website and social media pages
• Manage awards submissions, media outreach, and conference proposals

Administrative Support
• Track and maintain licenses and registrations for the studio and the Principal
• Manage client and subconsultant contract processes
• Provide project management and billing support to CFO and Project Managers
• Liaise with insurance broker to maintain, and provide evidence of, insurance coverage
• Coordinate travel bookings for Principal and associates

Office Management
• Organize team activities such as events, continuing education, and lunches
• Ensure that stationery, cleaning, kitchen, and model shop supplies are kept stocked
• Provide first-line office technical support and escalate to IT support when needed
• Act as first point of contact for the office
• Coordinate with landlord and tenants regarding building matters, including utilities and building maintenance

Human Resources
• Manage employee benefits enrollment and registration, including advice to employees and liaising with benefits brokers
• Oversee job postings, review resumes, and conduct onboarding for new hires
• Ensure end-of-employment actions are taken upon termination, if necessary
• Ensure compliance with local, state, and federal employment laws
• Respond to HR-related concerns and questions from employees and managers

Salary: $70,000 – $80,000 Annually

Benefits: 
• Employer-paid health, vision, and dental insurance
• 401(k) savings plan
• Paid vacation and holidays

Education requirements: Bachelor’s degree

Deadline to apply: August 23, 2024

Documents required to apply: Resume, cover letter, references

How to apply: Send a cover letter and resume in PDF format to resumes@kevindalyarchitects.com with “Office Manager” in the subject line.