Operations Coordinator

About YMF
1955, Young Musicians Foundation (YMF) has been empowering under-served students to find creativity, connection, and joy through music. Through partnerships with under-resourced schools and community programs, our accessible and responsive approach to music and media arts instruction reaches students ages 4 to adult across the greater Los Angeles area.

Mission Statement
To disrupt systems of inequity through healing-based music education, creative career pathways, and multigenerational community engagement.

Position Overview
The Operations Coordinator will oversee the day-to-day operational functions of YMF’s programs and facilities, including our new Center for Music and Creative Technologies (CMCT). The Operations Coordinator is key in ensuring that the logistics, systems, and resources needed to deliver YMF’s mission are effectively managed. This individual will work closely with administrative staff, teaching artists, students, and families to support the delivery of YMF’s in-school and community-based programs. The Operations Coordinator will also serve as a point of contact for students and families, ensuring a welcoming, supportive environment, particularly during after-school and Saturday programming.

Hours
Tuesday – Saturday 10:00am-6:30pm, Fridays remote, occasional evenings and weekends outside of regularly scheduled workweek.

Responsibilities
Program Operations & Facility and Equipment Management – 60%
Manage scheduling, logistics, and resource allocation for YMF’s programs, overseeing day-to-day operations of the Center for Music and Creative Technologies (CMCT) to ensure program space, classrooms, and media labs are accessible and operational.
Provide program support during after-school and Saturday programming to ensure smooth operations and address any logistical needs that arise.
Implement and refine systems that support the efficiency of YMF’s programs, including inventory management, scheduling, and registration tools.
Maintain student records and ensure student forms are organized and up to date.
Ensure all facility and program equipment (audio/video production tools, musical instruments, software, media lab resources) is properly installed, maintained, and operational for teaching artists and program participants.
Maintain inventory of supplies, instruments, software, and other resources, and order materials as needed.
Ensure adherence to program operational and safety protocols, including implementing safety measures where necessary.
Serve as the point person for managing and processing bills and coordinating utilities for the facility.
Process payroll, ensuring all hours worked are accurately logged.

Student Engagement & Events – 40%
Serve as a point of contact for students and families, providing support, answering questions, and addressing concerns as they arise, ensuring a welcoming and supportive environment.
Support onboarding and engagement of program participants, teaching artists, administrative staff, and volunteers, ensuring familiarity with CMCT protocols, expectations, and safety measures.
Support the coordination of the Parent/Guardian Advisory Council, facilitating regular meetings and communication between staff, families, and the advisory board.
Provide logistical and engagement support for performances, internal and external events, and workshops.
Support the distribution and collection of surveys at events to gather participant feedback.

Additional Responsibilities
Perform other duties as assigned.

About You
Experienced in nonprofit operations, facilities management, program coordination, communications, or related field.
Possess strong organizational and project management skills with the ability to manage multiple tasks and projects simultaneously.
Proficiency in managing scheduling tools, Google Workspace, and Slack with a background or interest in arts
Experienced working in an educational or creative arts facility.
Familiar with the needs of underserved communities and experienced working in diverse, culturally responsive, and affirming environments.
Committed to YMF’s mission of using arts education to disrupt systemic inequities and foster community healing.
Fluent in Spanish.

Physical and Additional Requirements*
Most of the duties for this position will be performed on a computer, phone, or desk. This role routinely uses standard office equipment such as computers, phones, photocopiers, and printers. The person in this position needs to occasionally move about inside the office to access office equipment, instruments, and supplies and can adjust equipment weighing up to 40 pounds.
This position will occasionally require travel between YMF’s office and off-site meetings and events.
Occasional work in outdoor weather conditions.
The person in this position frequently communicates with community partners, stakeholders, and others who will need information about YMF programming. Must be able to exchange accurate information in these situations.
*We will provide any reasonable accommodations as required.

Disclaimer
The Employer retains the right to change or assign other duties to this position.

Salary: $46,000 annually

Benefits: Medical, vision, dental, PTO

Education requirements: None

Deadline to apply: November 19, 2024

Documents required to apply: Resume, cover letter

How to apply: Visit here or ymf.org to submit a cover letter and resume.

“We encourage you to apply if this job sounds like a good fit for you, even if you don’t feel you meet all the qualifications/requirements. Folks who are queer, trans, non-binary, people of color, parents, are/have been system impacted, have different abilities, are immigrants, and anyone who has experienced systemic oppression and gender-based violence are encouraged to apply.

We highly value a diverse team and an equitable work environment where every member of our team is set up to thrive. In an effort to prioritize and maintain this environment, we have established an Equity, Diversity, Access, and Inclusion Committee that leads work to transform injustice within the organization and reviews our policies and practices for equity frequently. Additionally, we expect all team members to take responsibility for co-creating an equitable work community where everyone is able to do impactful, world-changing work.”