Personal Assistant

Job Summary:
We are seeking a dedicated and highly organized Personal Assistant to support a dynamic and creative artist with both personal and professional tasks. This role offers a unique opportunity for individuals to gain invaluable experience in the art world while managing a variety of responsibilities in a fast-paced and non-conventional working environment.

This position requires flexibility and adaptability, as well as the ability to handle stressful situations with professionalism and composure.

Responsibilities:

Property Management: Oversee the maintenance and cleanup crews for two properties, handling any related issues with both locations, order items on Amazon and other platforms for household and studio needs, collect items from stores like Home Depot or Lowe’s for both home and studio, and research and secure furniture and other household necessities.

Scheduling and Coordination: Manage calendars, coordinate meetings, send reminders, and arrange travel schedules, including passports, hotel bookings, flights, and event planning.

Vehicle Maintenance: Manage car maintenance, including scheduling services and putting tags on vehicles.

Office Tasks: Perform photocopying and handle mail to ensure the bookkeeper receives all necessary documents, handle initial inquiries regarding meetings, donations, and investments, ensure the bookkeeper and studio manager are informed and can follow up, and perform occasional banking duties, including cash withdrawals and deposits.

Errand Running: Complete various errands, including grocery shopping, dry cleaning pick-up, and obtaining household and studio supplies, arrange and sometimes drive the client to doctor appointments, and occasionally assist with tasks related to the artist’s children, such as baby sitting and running errands.

Meal Coordination: Arrange lunch and occasionally dinner.

Contractor Coordination: Arrange for contractors or repair personnel to work on properties as needed.

Health and Safety: Maintain CPR certification (we will cover the cost of the class if you do not have certification upon hire).

Event Planning: Organize occasional parties at the residence, including securing DJs, food, and beverages. Secure tickets to various events.

Shipment Management: Handle the logistics of incoming and outgoing shipments.
Guest Management: Ensure the comfort of guests at the property, including providing tours of LA and coordinating amusement park tickets.

Qualifications:
Previous experience as a personal assistant, executive assistant, or similar role, preferably in a creative or artistic environment.
Strong personality with the confidence to speak up, give insight and hold others accountable when necessary, ensuring tasks are completed efficiently and effectively.
Excellent organizational skills, with the ability to prioritize tasks and manage time effectively.

Strong communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders.

Flexibility to handle a diverse range of tasks and adapt to changing priorities.
Proficiency in Microsoft Office suite and other relevant software applications.
Ability to maintain confidentiality and handle sensitive information with discretion.
Valid driver’s license and reliable transportation for running errands.
Flexibility to work occasional evenings and weekends as needed.
Knowledge or interest in the arts and creative industries is a plus.
Positive attitude, willingness to learn, and commitment to supporting the artist’s vision and goals.

Salary: $55,000 – 65,000

Benefits: Flexible Scheduling

Education requirements: None.

Deadline to apply:  October 29, 2024

Documents required to apply: Resume

How to apply: Email your resume to nicole.torres@humanihr.com.